Administrative Assistant

Job Description

Job Description

Administrative Assistant

Grand Rapids, Michigan

$50,000–$55,000 annually

On-Site

Direct Hire Opportunity

What We Offer

• Direct Hire Opportunity

• Competitive Benefits Package

• Paid Time Off

• Paid Holidays

• Monday–Friday Schedule

• Full-Time (Part-Time Considered)

• Flexible Hours

Position Overview

Reliance One is hiring for one of our trusted clients! We are seeking an organized and detail-oriented Administrative Assistant to support a busy fabrication department. This is an excellent opportunity to join a growing team of project managers, tradespeople, service technicians, and engineers while playing a key role in keeping projects organized and running efficiently.

Key Responsibilities

• Initialize estimates and manage documents throughout the bid process

• Maintain the department bid schedule and manage projects within Building Connected

• Assist with job initialization and review contract details for accurate setup

• Organize job folders and maintain project document control

• Process and track subcontracts, change orders, submittals, and RFIs

• Maintain billing schedules and process billings according to contract requirements

• Run weekly accounting job reports

• Enter daily timesheets

• Assist with maintaining welder qualifications and continuity records

• Provide administrative support to Fabrication Project Managers, the Quality Manager, Foremen, and the Fabrication Administrator

Qualifications

• Proficiency in Microsoft Excel and Microsoft Office Suite required

• Excellent customer service and communication skills

• Ability to work efficiently in a fast-paced environment

• Strong organizational, planning, and time management skills

• Strong troubleshooting, analytical, and critical thinking abilities

• Ability to work independently and as part of a team

• Punctual, dependable, detail-oriented, and customer-focused

If you're looking for an opportunity to support a growing fabrication team while building a long-term career, let's connect!

Equal Employment Opportunity Commission (EEOC) Statement

Reliance One, Inc. is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

#INDLOXO