Administrative Manager

Title: Administrative Manager


Location: Upper East Side


Org Unit: Reproductive Medicine


Work Days:


Weekly Hours: 35.00


Exemption Status: Exempt

Salary Range: $100,000.00 - $117,200.00


*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices


Position Summary

Oversees administrative functions and daily operations within the department.

Job Responsibilities

• Develops strategies and workflows to improve overall operational performance and presents action plans to resolve issues.
• Develops and implements policies, procedures, systems and best practices to ensure office efficiency.
• Participates in the interview process to screen potential candidates and makes hiring decisions.
• Creates, monitors and communicates team goals.
• Manages staff disciplinary issues. Escalates to the Human Resources Department as needed.
• Responsible for training staff in departmental policies, procedures and systems.
• Monitors staff performance and takes corrective action when necessary.
• Participates in departmental space planning and coordinates relocation of offices.
• Manages vendor contracts and offers cost effective recommendations.
• Assists in the preparation of the annual budget submission and projections. Supports and monitors research-related financial activities to ensure compliance with institutional and funding agency regulations.
• Responsible for onboarding and training staff, monitoring performance and taking corrective action when necessary, recommending increases and promotions, identifying training programs and distributing and monitoring staff assignments.
• Monitors and maintains employee time record keeping and payroll issues
• Makes recommendations for promotions and salary increases.
• Coordinates the hiring process for managers and leadership in the department
• Coordinates the onboarding of new staff and orients them to departmental policies and procedures.
• Identifies training programs for staff development.
• May oversee and assist with the completion of all necessary documentation for new, reappointment and bi-annual appointments, re-credentialing and promotions for faculty appointments.
• Generates reports for analysis.

Education

• Bachelor's Degree in related field

Experience

Approximately 4 years of related experience, preferably in an academic healthcare or research setting

Knowledge, Skills and Abilities

• Demonstrated ability to function independently and exercise independent judgment.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated critical thinking and analytical skills.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.


Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.