Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support daily property operations and tenant services in Long Beach, California. This Long-term Contract position is ideal for someone with experience in residential and commercial property environments who can manage administrative priorities with professionalism and attention to detail. The role focuses on leasing support, compliance coordination, and accurate recordkeeping while helping maintain efficient property management processes.

Responsibilities:
• Coordinate leasing administration by preparing documents, tracking applications, and supporting resident and tenant onboarding activities.
• Maintain organized property records, update files in Yardi Software, and ensure lease data, notices, and correspondence remain accurate.
• Assist with day-to-day property operations by responding to tenant inquiries, routing service requests, and following up to support timely resolution.
• Support residential and commercial property management functions, including occupancy tracking, rent-related documentation, and general administrative reporting.
• Help monitor compliance requirements for HUD and affordable housing programs by reviewing documentation and maintaining complete audit-ready files.
• Partner with property management staff, vendors, and residents to keep communication clear and operations running smoothly across assigned properties.
• Prepare routine reports, track key property information, and identify missing or incomplete documentation for prompt follow-up.
• Contribute to process updates and administrative improvements, including support for property management system changes when needed.• At least 2 years of experience in property management, property administration, or leasing support.
• Working knowledge of residential property management and exposure to commercial property operations.
• Experience using Yardi Software for recordkeeping, lease administration, or property-related reporting.
• Familiarity with HUD guidelines and affordable housing documentation requirements.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Clear written and verbal communication skills when working with tenants, residents, vendors, and internal teams.
• Proficiency with standard office software and general administrative processes in a property management setting.