Office Manager

Ventana School, a Reggio-inspired Preschool (2 yrs - 5 yrs) and Elementary School (K-5) located on a beautiful campus in Silicon Valley, is hiring an Office Manager. Our programs reflect our belief that children learn naturally through play, observation, and investigation. We value each child as an individual and a competent learner, full of ideas and eager to learn. The employee models the Ventana Values that guide the School. Ventana School ("VS") is an outreach project of Christ Episcopal Church of Los Altos ("CCLA"), but is not a religious school. In addition to managing the school office, the office manager collaborates with other members of the Ventana administration, staff, and teachers to ensure that the school operates smoothly. The office manager contributes to many aspects of school communications, builds relationships with students and their families, and is valued for their role in warmly welcoming all who visit Ventana. Hours are 8:00 to 4:30 Monday to Friday (with a 30-minute unpaid lunch break). This position is paid hourly (40 hours per week). We offer a generous benefits package, including medical, dental, vision, and retirement savings. This is a 12-month position. The hourly rate is $33 to $38, commensurate with experience and education. We are looking for candidates who: Demonstrate exceptional communication skills Are flexible and creative problem solvers Excel in collaborative environments but are able to take ownership and work independently Are able to work in a busy environment Demonstrate the ability to create a friendly, welcoming atmosphere for parents, students, and staff Job Responsibilities include, but are not limited to: Operations Answering the school’s main phone line, responding to inquiries, transferring other inquiries to the appropriate party Managing attendance, including tardy slips, preschool sign‑in and out forms, and following up with unexcused absences. Completing paperwork and reporting to government agency requests in a timely manner Managing school databases and student information reporting Maintaining student cumulative files and CA child care licensing records Managing volunteer paperwork and monitoring compliance with legal mandates Receiving and distributing mail/packages Managing the general school calendar, staff calendar, and absences calendar. Maintaining and organizing the reception/office areas; keeping inventory and restocking Approving leave and adding it to the school calendar Serving as emergency lead with the Director of Operations Provide administrative support to special programs and senior leadership Communications Supporting school communications, including preparing and sending newsletters/mailings/communications, flyers, etc. Creating and maintaining directories (i.e. staff, family, enrollment) Developing a high level of proficiency with all aspects of the Veracross platform Tracking staff time off requests and absences; creates and keeps a current sub‑list and calls substitutes as needed Managing aspects of school website, including content updates and school calendar Managing incoming and outgoing student records Supporting Outmissions by sending out required paperwork To apply for this position, please send your resume, cover letter, and references to View email address on click.appcast.io #J-18808-Ljbffr