Administrative Assistant

People. Passion. Pride. This is what has driven our teams since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-criticallogisticsservices at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people. Role Purpose TheAdministratorAssistantpositionrequiresanenthusiasticteammembertoperformawiderangeofadministrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, maildistributionand composing correspondence.The candidate should be able to workindependentlytocoordinateactivitybetweenoperations,administrative,payrollandhumanresources related functions. What you will be doing Performgeneralofficedutiesinclusiveof,butnotlimitedtofiling,answeringtelephone(s),mail distribution and composing correspondence. Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals. Buildprofessionalrelationshipswithcustomersandtheteam. Scheduleandconfirmappointmentsandmaintaineventcalendars. Prepareoutgoingpackages. Assistwithexpensereportsasneeded. Monitorstationsupplylevelsandorderasnecessary. Prepare requisitions,orders,orotherdocumentsforpurchase. Maintainsbillingrecordsandothersourcedocuments,whichaccuratelyrepresenttheoperationof the company. Enterandtrackcandidatebackgroundordersand coordinatedrugtesting. Arrange track and coordinate all badging activities including Badge applications, appointments scheduling,reportingand audits. Arrange track and coordinate all Customs Seals applications, appointments,reportingand audits. Assistwith newhirepaperwork. Proactivelyseeksoutadditionalworkduringdowntime Exemplifythedesiredcultureandphilosophies of theorganization. Safetyandsecurityaretheresponsibilityofeachemployee. Allothertasksasrequestedbydepartmentmanagersand/ortheGeneralManager Safety, Security, Wellbeing and Compliance: Allemployeeshave aresponsibilityandduty whilstatworkto: Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work. FullyversedinInternationalAviationSafetyandSecuritystandardsandpassionateabout promoting them within the organization. Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company. Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health, safety, or welfare reasons. Informtheirmanager/supervisorofanyworksituation,equipmentoractivitythatrepresentsa serious or immediate danger to health and safety. Reportanyhazards,near misses,incidents,accidents,ordangerousoccurrencestotheirmanager /Supervisor,who willthenfollow theprocedurescontained inthismanual. Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures. Fullyunderstandthecompanyhealthandsafetypolicy. What we are looking for: Minimum3 years’experienceworkingin aprofessional officeenvironment. Highlyorganizedwith theability tomulti-taskand continuallyprioritizeresponsibilities. Highdegreeof self-assurednessandmaturity Excellentcommunicationskillsandclient-serviceorientation Abilitytoworkwellwithalllevelsofmanagement,staff,andclients. Discrete,tactful, andhighlyprofessional Abilitytoworkindependentlywithminimalsupervision. Demonstratedexperienceinhandlingsensitiveandconfidentialinformation. Dependable,reliable,and responsibleinfulfillingobligations. Abilitytoread,writeand speakfluentEnglish. Diversity Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential. As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr G2 Secure Staff