Executive Administrative Assistant

Job Description

Job Description

Executive Administrative Assistant

Overview

Small business owner seeking a motivated, highly organized, and trustworthy Executive Administrative Assistant (2-3 days a week) who is comfortable working independently and managing a wide range of responsibilities.

This role includes professional administrative support as well as personal assistant duties, including running local errands, coordinating communications, scheduling appointments, assisting with bill paying, and handling light bookkeeping tasks.

The ideal candidate is a proactive self-starter with excellent communication skills, strong attention to detail, and the ability to handle confidential information with discretion. A willingness to sign a Non-Disclosure Agreement (NDA) is required.

Responsibilities

• Manage personal and business calendars, schedule appointments, and coordinate small business meetings
• Manage email correspondence and written communications
• Perform local errands and personal assistant–type tasks as needed- drivers license & car required
• Coordinate appointments, reservations, and scheduling logistics
• Assist with bill paying, expense tracking, invoice management, and light bookkeeping
• Organize and maintain physical and digital filing systems
• Support general office operations, including supply ordering
• Utilize Microsoft Office (Excel), Google Workspace, and Mac-based applications effectively

Qualifications & Skills

• Proven experience in administrative support, executive assistance, office management, or related roles
• Strong organizational skills with the ability to prioritize tasks and multitask independently
• Proficiency with Mac computers and applications including Microsoft Word, Excel, Pages, and Google Workspace
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in data entry and record keeping
• Professional demeanor with the ability to maintain confidentiality
• Reliable, trustworthy, and proactive work ethic
• Strong time management skills and ability to work efficiently and independently