Administrative Assistant

Position Summary: Performs broad administrative and staff support duties for the organization. Preparesreports and presentation materials. Monitors all incoming phone calls for branch or corporate office. Receives andresponds to correspondence. Receives and directs visitors. Schedules meetings, and performs other clerical duties tosupport the daily business.Key CompetenciesBuilding Collaborative RelationshipsInnovation / CreativityAdaptabilityDeveloping Self & OthersEssential FunctionsAnswers and directs all telephone calls including taking messages from a variety of sources and determining where best handledGreets visitors to CapitalAssists all departments with routine functions as assignedAssists all departments with projects as neededArranges travel schedules for office personnel as requestedOperates and maintains postage machine, fax machine and copierMonitors incoming and outgoing faxes – copying and distributing as neededComposes and types routine correspondenceHandles flow of mail from pickup to distribution to appropriate departmentsOrganizes and coordinates meetings in and out of the officeTracks the schedules of all office personnel as neededMaintains and reorders office supplies as neededPerform other work-related duties as assigned by your supervisor and be flexible and adaptable to changes that will occur during the course of employmentEducation / Experience and SkillsHigh School Diploma.Minimum of two years of experience in administrative field.Detail-oriented with ability to produce consistent error-free results.Ability to be collaborative and provide helpful communication to management, peers and customers.Working knowledge of office equipment; computer terminal, calculator, copier, fax machine and telephone equipment.Minimum keying speed of 45 WPM.Good working knowledge of PC software programs such as Microsoft Word, Excel and PowerPoint.Ability to model the Capital values and to provide innovative solutions.Ability to drive and be accountable for results in a fast paced environment.AbilitiesMust be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday.Must be able stoop, kneel, crouch, or crawl 5% or less of the workday.Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday. #J-18808-Ljbffr