Executive Personal Assistant at PE Firm

Job Description

Executive Personal Assistant to Managing Partner, Private Equity Firm, Midtown, NYC

A well-established private equity firm near Grand Central Station in NYC is seeking an Executive/Personal Assistant to serve as the trusted right-hand and strategic partner to the Managing Partner. This is 4 days in the office, 1 day remote (usually Fridays), depending on what is going on. This is not a traditional support position; it requires someone who thrives as a strategic partner, ensuring smooth execution and anticipatory management across all aspects of his personal and professional life. The main support will be the Managing Partner, but a few months following start, the EA may be asked to assist other senior team members depending on needs.

About the Job

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• Serve as the primary liaison and trusted point of contact for the Managing Partner, managing a complex calendar focusing on priorities.
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• Own heavy calendar management across business ventures with internal stakeholders and investors, anticipating conflicts and proactively reshaping the day
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• Serve as a true gatekeeper and communicator for internal stakeholders and clients
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• Conduct research to prepare the Managing Partner for meetings
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• Draft and manage correspondence, prioritize inbox and craft emails on his behalf
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• Coordinate domestic and international travel, personal and professional, with detailed itineraries
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• Plan and execute dinners and events
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• Handle confidential information with utmost discretion
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• Manage personal matters ad hoc projects
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• Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency
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• Competitive Salary Plus Discretionary Bonus, 100% Healthcare Paid for Employee and Family
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About You

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• 7+ years supporting a senior C-Suite executive
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• Background in private equity/VC/Finance
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• Bachelor’s Degree
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• Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly
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• Confident communicator with impeccable written and verbal skills
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• Adept at managing shifting priorities with a white-glove service mindset
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• Proactive and a true creative problem solver who knows how to take as much off the Managing Partner’s plate as possible.
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• Strong proficiency in Microsoft Office Suite
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• Use of AI tools to improve efficiencies (they mostly use Claude.ai)
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Competitive Salary Plus Discretionary Bonus, 100% Healthcare Paid for Employee and Family