Executive Assistant, Commercial

Executive Assistant, Commercial San Francisco - 1800 Owens Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a "moneyball for biotech" approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentationincluding the ethical & thoughtful use of AI to improve clarity, speed, and quality of work. Who You Are We seek a professional, action-oriented Executive Assistant to keep the Commercial Marketing and Operations business organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive's productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding. Responsibilities Provide administrative support to multiple Vice Presidents within the Commercial department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Project work as necessary to support each team's goals Where You'll Work This hybrid position requires on-site presence three days a week (Tuesday- Thursday in SF and Palo Alto) to provide hands-on support, manage in-person meetings, and maintain close connection with the executives and their teams. Who You Are Bachelor's degree preferred 5+ years of experience as an Executive Assistant or in a similar hybrid leadership-support role Experience supporting Sales and Marketing functions Proven ability to manage multiple complex projects with minimal oversight while consistently meeting deadlines A proactive, positive attitude and the ability to anticipate needs before they arise Highly detail-oriented, proactive, and able to anticipate needs and act independently Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools Able to multi-task and juggle multiple calendars, teams, and requests Ability to drive schedules and agendas with a more profound understanding of the context Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment Experience working with all levels of management, employees, vendors, and customers Ability to travel occasionally to provide support at events/conferences Experience in biotech, life sciences, or a fast-paced start-up environment strongly preferred At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this salary range may not reflect positions based in other states. Salary $50 - $70 USD As a global company, our comprehensive benefits may vary based on location. We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. For Full-Time U.S Based Roles: Financial & Rewards Market-leading compensation 401(k) with employer match Employee Stock Purchase Program (ESPP) Pre-tax commuter benefits (transit and parking) Referral bonus for hired candidates Subsidized lunch and parking on in-office days Health & Well-Being 100% employer-paid medical, dental, and vision premiums for you and your dependents Health Savings Account (HSA) with annual employer contributions, plus Flexible Spending Accounts (FSA) Fertility & family-forming benefits Expanded mental health support (therapy and coaching resources) Hybrid work model with flexibility Flexible, "take-what-you-need" paid time off and company-paid holidays Comprehensive paid medical and parental leave to care for yourself and your family Skill Development & Career Paths: People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, & BetterUp Coaching We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities