Executive Assistant

Job Description

Job Description

Executive Assistant
Location: St. Charles, IL
$60,000- $65,000

Join an award-winning interior design firm known for transforming spaces through innovative design, creativity, and attention to detail. For 30 years we have built a strong reputation for delivering exceptional work and continue to push the boundaries of design and create spaces that inspire.

We are seeking a highly organized Executive Assistant to support the CEO and help keep priorities, communication, and day-to-day responsibilities running smoothly.

We offer a competitive benefits package including health, dental, and vision insurance, paid time off, holiday pay, retirement savings options, and opportunities for professional growth and career advancement.

Day to Day

• Coordinate and maintain the CEO’s calendar, appointments, meetings, and personal commitments, ensuring schedules are organized
• Assist the CEO with managing multiple personal properties
• Coordinate domestic and international travel arrangements, including accommodations, transportation, and itineraries
• Anticipate and proactively address the CEO’s needs across both business and personal matters
• Schedule business and personal meetings, dinners, and appointments, while assisting with personal shopping, holiday arrangements, errands, and other requests
• Manage incoming and outgoing electronic communication on behalf of the CEO and others
• Review and summarize reports and documents, prepare background materials, and assist with outgoing correspondence as needed
• Prioritize and manage multiple projects and requests simultaneously, ensuring timely follow-through
• Follow up on outstanding items to ensure deadlines, requests, projects, meetings, and events are completed as expected
• Maintain a highly organized and proactive approach, with a strong commitment to supporting the CEO and contributing to the success of the organization

Qualifications

• Minimum of 6 months’ experience directly supporting leadership or in a high-level administrative role
• Personal assisting experience a plus
• Able to travel between the St. Charles area and other Chicagoland locations as needed
• Strong attention to detail and exceptional organizational skills
• Superior written and verbal communication skills
• Strong proficiency in Google Suite
• Highly organized with excellent task management and follow-through
• Self-motivated and able to work independently as well as collaboratively in an office setting
• Professional, discreet, dependable, and comfortable handling confidential information