Administrative Assistant

Position Summary The Administrative Assistant is responsible for providing administrative support for the Student Support Services Program. The Administrative Assistant‑TRIO reports to the Director of TRIO Programs. This is a grant‑funded position with funding approved through August 31, 2030; the grant may be shortened, renewed, or extended as needed. Benefits UIW offers an outstanding benefits package for full‑time employees, including medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UAE tuition waivers, tuition exchange programs, and Brainpower Connection discounts for employees and dependents. Retirement benefits include a 403b plan with a 7% employer match and a retirement health solution. Additional benefits include employer‑paid life/AD&D, long‑term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, and Public Service Loan Forgiveness (PSLF) eligibility. Job Duties Assist in developing promotional materials for outreach to potential program participants. Manage social and print media. Coordinate materials for workshops, guidance sessions, and orientations. Utilize data to prepare program and budget reports. Procure materials and manage program‑approved expenses. Update and maintain filing, inventory, mailing, and database systems. Assist in recording participant evaluation and tracking. Collaborate with other departments to maximize program effectiveness. Assist in coordinating academic success activities. Assist in training and oversight of student leaders. Perform other duties as assigned. Qualifications Ability to work with minimal supervision; self‑motivated. Proficiency with MS Office (Excel, Word, PowerPoint, Outlook) or equivalent. Strong interpersonal, written, and oral communication skills. Strong attention to detail and organizational skills. Ability to work effectively with individuals from diverse communities and cultures. Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA. Required Education High school diploma or equivalent. Required Work Experience Two (2) years of office support experience in a complex office environment. Preferred Qualifications Experience working with at‑risk students, student retention, or disability services. Experience with Federal TRIO programs and familiarity with current trends in post‑secondary retention and graduation strategies. Bilingual: English/Spanish. Work Hours Monday through Friday, 8 a.m. to 5 p.m., with occasional extended hours as needed to meet departmental goals. Physical Demands Ability to reach overhead, bend, squat to retrieve marketing materials weighing up to 10 lb. Ability to push/pull marketing carts holding up to 25 lb. Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues, attend meetings on and off campus, and engage faculty, staff, and students. Posting Details Posting Number: AS2257PO. Number of Vacancies: 1. Job Type: Full Time. Job Category: Staff (non‑exempt). Desired Start Date: 07/01/2026. Reports to: TRIO Program Director. Salary: $38,500 Annualized. Open Date: 05/28/2026. Close Date: Open Until Filled: Yes. Equal Opportunity Employer (EOE) UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, the employee must promptly report any incident witnessed or received about Title IX violations. #J-18808-Ljbffr University of the Incarnate Word