Executive Assistant

Executive Assistant - For Media Directors Location: New York, NY (Hybrid) Duration: 6 months (possible extension) Logistics: Hybrid in office expectation: 2 days at this point in time - Tuesdays/Wednesdays, potentially moving to 3 in the new year. Occasional may need to be in Basking Ridge - there is a shuttle that leaves from 140 West to go to Basking Ridge and back Job Description Client's Corporate Marketing Organization is seeking an Executive Assistant to provide administrative support to senior leadership within the Media & Marketing Effectiveness team. Candidate will play a pivotal role in ensuring the efficiency and effectiveness of client team. Candidate will be responsible for a wide range of administrative tasks, including but not limited to calendar management, travel & expense arrangement and day-to-day office support. Client works in a fast paced environment and will need candidates positive attitude and swift attention to detail to help client maximize client performance. Candidate must be able to clearly communicate and understand priorities and make adjustments to schedules & logistics accordingly. The ideal candidate is a self-starter, detail-oriented, proactive, organized and thrives in a fast paced environment. Responsibilities Include: Managing executive calendars, schedule meetings, appointments and conferences with internal and external stakeholders in an efficient manner Coordinating meeting logistics including calendar invites, conference rooms, dial-in details and greeting visitors & getting them set up when needed Coordinating travel arrangements for leaders candidates are supporting -(i.e.: flights, cars, accommodations and itineraries ) as well as expense management Serving as central point of contact for internal and external stakeholders, handling inquiries and requests professionally and promptly Assisting in planning and executing special projects and events as needed Handling confidential information with discretion and professionalism Providing general administrative support to the broader teams as required and when requested by the leadership team(e.g. Town Halls, Employee Engagement logistics, etc.) Candidates Will Need To Have: Bachelor's degree or one or- more years of work experience. One or more years of relevant work experience. Project management experience. Administrative support experience. Experience managing confidential information Even Better If Candidates Are: A self-starter Proactive and organized. Exceptional organizational and time-management skills Proficiency in off software and communication tools (i.e. Google Workspace, Slack) Strong written and verbal communication skills Attention to detail Ability to prioritize and problem solve