Executive Assistant Office Manager

About the Company A rapidly growing life sciences technology company is transforming how pharmaceutical organizations commercialize their therapeutics. By combining advanced technology, AI, and deep industry expertise, the company is building a next-generation commercial engine that enables pharma teams to launch campaigns faster and more effectively. The Opportunity We are seeking an Executive Assistant & Office Manager to provide high-level support to the leadership team while helping to build and maintain a productive, efficient, and engaging workplace environment. This is a highly impactful, cross-functional role suited to someone who thrives in a fast-paced startup setting, enjoys creating structure in an evolving environment, and takes ownership of improving processes and operations. Key Responsibilities Provide executive-level administrative support, including calendar management, travel coordination, meeting scheduling, and correspondence Act as the main point of contact for office operations, including facilities, supplies, vendors, and workplace logistics Coordinate internal meetings, team offsites, and company-wide events Support onboarding processes and ensure a seamless experience for new employees Manage confidential information with professionalism, discretion, and sound judgment Identify and implement improvements to administrative workflows and operational processes Support special projects and strategic initiatives as required Help foster a collaborative, high-performing workplace culture as the company continues to grow Candidate Requirements 3+ years of experience as an Executive Assistant, Office Manager, Operations Coordinator, or similar role within a fast-paced environment Exceptional organizational skills with outstanding attention to detail Ability to manage multiple priorities, anticipate needs, and work independently Strong written and verbal communication skills Comfortable working in a dynamic environment with changing priorities Demonstrated ability to build processes, improve workflows, and increase operational efficiency Strong judgment and ability to handle sensitive information confidentially Proficiency with productivity tools including Google Workspace, Slack, calendar management platforms, and related systems Collaborative team player with a proactive and solutions-oriented mindset Why Join? Join an innovative company operating at the intersection of life sciences and AI Work alongside experienced founders, investors, engineers, and operators Make a meaningful impact in a high-growth environment Take ownership of critical operations and help shape company culture from the ground up If you’re a proactive, highly organized professional who enjoys supporting leadership, building efficient processes, and making an impact within a fast-growing company, we’d love to hear from you. #J-18808-Ljbffr