Executive Assistant

A career at Resilience is more than just a job – it’s an opportunity to change the future. Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need. For more information, please visit Position Summary & Responsibilities Executive Support Manage calendars, scheduling, and domestic/international travel logistics for the executive team, including the CEO. Prepare meeting materials, agendas, and follow-up communications. Triage correspondence and draft routine communications on behalf of executives. Handle sensitive and confidential information with absolute discretion. Event & Meeting Coordination Manage planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution. Coordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up. Manage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site. Administrative & Financial Process Process and reconcile expense reports, invoices, and PO submissions. Maintain organized filing systems, records, and administrative databases. Manage special projects and cross-functional initiatives as directed, taking ownership from initiation through completion. Minimum Qualifications Demonstrated and progressive experience supporting executives Comfortable supporting logistics for executive-level events, board meetings, or conferences. High discretion; ability to manage confidential matters with absolute professionalism Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise. Technology: Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter Work-Style: Dependable and consistent, holding a zero-error standard for accuracy, detail, and follow-through across written communications, scheduling, and deliverables. Clear, professional written communication and sound professional judgment. Self-directed, working effectively with limited supervision and applying established processes while using judgment to keep executive and office priorities on track. Comfortable with some ambiguity — anticipates needs, moves without being asked, closes the loop, and makes independent decisions within the scope of the role. Thrives in a collaborative environment and works well with other Administrative Assistants within the organization. Preferred Qualifications Local to Boston area 5+ years of executive assistant or office administration experience in a corporate environment Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field Prior experience in a life sciences, biotech, or similarly regulated industry Physical & Work Environment Requirements Professional office environment with prolonged periods of computer and phone use Occasional standing, walking, bending, and lifting or carrying materials up to 20 pounds The items described here are representative of those that must be met successfully to perform the essential functions of this job. Sponsorship or support for work authorization, including visas, is not available for this position. Sponsorship or support for work authorization, including visas, is not available for this position. Equal Employment Opportunity Resilience is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, physical or mental disability, genetic information, or characteristic, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Requests for reasonable accommodation can be made at any stage of the recruitment process. Benefits Resilience offers employees a robust total rewards program including an annual cash bonus program, a 401(k) plan with a generous company match and our benefits package which is thoughtfully designed to support our employees with great healthcare (including medical, dental and vision), family building benefits, life and disability insurance, paid vacation, paid holidays, other paid leaves of absence, tuition reimbursement and support for caregiving needs. Salaries Our target base pay hiring range for this position is $70,000.00 - $126,250.00 per year. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Company Overview RESILIENCE is a first-of-its-kind manufacturing and technology company dedicated to broadening access to complex medicines and protecting biopharmaceutical supply chains against disruption. Founded in 2020, the company is building a sustainable network of high-tech, end-to-end manufacturing solutions to ensure the medicines of today and tomorrow can be made quickly, safely, and at scale. RESILIENCE will offer the highest quality and regulatory capabilities, and flexible and adaptive facilities to serve partners of all sizes. By continuously advancing the science of biopharmaceutical manufacturing and development, RESILIENCE frees partners to focus on the discoveries that improve patients’ lives. Please Note – Resilience does not accept unsolicited agency resumes. Resilience will not pay any third-party agency or company that does not have a signed agreement with Resilience. #J-18808-Ljbffr Resilience