Executive Assistant

Executive Assistant Reports To: CEO/COO Status: Regular, Full-Time, Non-Exempt Location: San Diego, CA (On-Site Requirement) POSITION SUMMARY The primary function of the Executive Support Special is to provide high level, professional and confidential administrative support to senior leadership including sales, marketing, and technology. The ideal candidate will be experienced in handling a wide range of administrative and operational support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a growing organization. ABOUT FIT SOLUTIONS FIT Solutionsisan innovativenationalIT Services firm, and we are growing every day. We arefocused on creating a culture of elite raving fans for our employees thatsolvesbusiness problems for our clients. We are on a mission to impact the lives touched by technology. We teach and promote individuals to set and achieve theirpersonal,professional, andfinancialgoalsthrough the work we do together. Measuring results againstbest-in-classbusinesses, we are focused on hitting targets.We are a humble and adaptable group of people who continue to train, and role playdaily in pursuit of our goals.We are a great fit for team members that are alignedandthrive in a fast-paced, resultsdrivenenvironment. OBJECTIVES: PRIMARY OBJECTIVES Manage and coordinate executive priorities, ensuring projects are completed on time, within budget, and aligned with organizational goals. Proactively manage the CEO and COO's calendars, including travel arrangements, meeting coordination, conference call scheduling, and strategic prioritization of time. Coordinate executive meetings with leadership, clients, vendors, partners, ensuring agendas, materials, logistics, and follow-up actions are completed efficiently. Partner with the leadership team to maintain alignment with company systems, processes, and the system of record. Identify operational inefficiencies by collaborating across departments to evaluate process gaps, assess business impact, and implement effective solutions. Develop, document, and maintain Standard Operating Procedures (SOPs), workflows, and best practices to improve consistency, efficiency, and scalability. Participate in process improvement initiatives by defining, documenting, and refining business operations and administrative workflows. Track and communicate project progress, ensuring stakeholders have visibility into milestones, risks, action items, and deliverables. Support executive leadership by anticipating needs, removing administrative obstacles, and enabling efficient decision-making and execution. Key Performance Indicators (KPIs): Projects completed on time and within budget. Executive calendars proactively planned and maintained with minimal scheduling conflicts. SOPs and process documentation completed accurately and delivered on schedule. Cross-functional projects completed successfully with measurable process improvements. Executive meetings are well-organized, action items are tracked, and follow-ups are completed on time. SECONDARY OBJECTIVES Provide proactive executive support to the CEO, COO, and senior leadership team by anticipating needs, prioritizing competing demands, and ensuring seamless day-to-day operations. Manage projects on behalf of executive leadership, driving accountability, tracking milestones, and ensuring key initiatives remain on schedule. Coordinate executive calendars, meetings, travel, and complex itineraries to maximize productivity and align with business priorities. Prepare agendas, presentations, meeting materials, and detailed meeting minutes, while documenting action items, project updates, and follow-up responsibilities. Maintain project trackers, dashboards, and status reports that provide visibility into organizational priorities and cross-functional initiatives. Support executive decision-making by conducting research, gathering and analyzing information, preparing recommendations #J-18808-Ljbffr