Administrative Assistant 6

Administrative Assistant 6

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Administrative Assistant 6

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Promotion

Job Number

CRT-View phone number on click.appcast.io-KW

Department

Culture Rec & Tourism-Off of Sec'y

Opening Date

07/16/2026

Closing Date

7/21/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

This is a full-time position located at theCapitol Annex Building in Baton Rouge, LA.

This position serves as the primary administrative support for the Deputy Secretary in the Department of Culture, Recreation, and Tourism. This position performs at a very high level, in which duties are highly confidential and complex in nature. This position is the highest-level administrative support reporting to the highest-level position of the department. The incumbent is responsible for ensuring the smooth flow of information from the Deputy Secretary to the other agencies within DCRT, such as State Parks, State Library, Tourism, Cultural Development, State Museum, Management and Finance, and Office of the Lieutenant Governor, as well as providing services to other agencies and visitors to the State of Louisiana.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction:The ability to be open and willing to follow guidance or instructions.

Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service

rules, and organizational policies.

Minimum Qualifications

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere ( .

Job Duties and Other Information

Job Duties:

•Use independent judgement in handling all administrative and clerical tasks for the Deputy Secretary. Plans, supervises, and implements strategies to provide for efficient workflow and information processing from the administrative support staff to management.

•Assists the Chief of Staff in all scheduling matters and maintains schedules of meetings, appointments, meeting rooms, travel arrangements, etc. to ensure compliance with state travel rules and regulations, open meeting rules, etc. Prepares all travel requests and filings for the Deputy Secretary and Office of the Lt. Governor.

•Manages and maintains the Lieutenant Governor's calendar for employees.

•Manages and oversees Boards and Commissions appointments as it relates to the Office of the Lieutenant Governor.

•Manages and oversees the distribution of good received from contracts/sponsorships from the Department of Culture, Recreation, and Tourism.

•Coordinate special projects, as required and assigned, including information technology, administrative, and purchasing/procurement.

•Manages budget for the Office of Secretary and Office of the Lt. Governor.

•Oversees Accounts Payable/Receivables functions, including processing invoices for payment, tracking of invoice payments, auditing of invoices against purchase documents and reconciliation of discrepancies. Produces monthly projection reports to Management and Finance department.

•Confers with the Deputy Secretary and Chief of Staff to compile lists of equipment, services, and improvements.

•Monitors and forecasts revenue and expenditures to identify and report trends and potential funding problems. Prepare budget and revenue projections under the direction of the Accountant Administrator.

•Propose alternatives to spending and revisions in the agency budget. Prepares budget adjustment and fund transfer requests.

•Advises Chief of Staff concerning remaining budget amounts and/or changes to existing budget.

•Monitors the supervision of fiscal-related concerns regarding fleet management.

•Manages Petty Cash for Office of the Lt. Governor, ensuring all rules and regulations are met.

•Other duties as assigned.

Position-Specific Details:

Position Type:This position will be filled as apromotion; you must be a current permanent employee of the Dept. of Culture, Recreation, and Tourism, serving in a Classified position, in order to qualify.

Location: Baton Rouge, Louisiana

The Office of the Lieutenant Governor and the Department of Culture, Recreation, and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Katelyn Wale

Department of Culture, Recreation, and Tourism

1051 N 3rd Street

Baton Rouge, LA 70802

Fax: View phone number on click.appcast.io

View email address on click.appcast.io

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

01

Are you a current employee with the Department of Culture, Recreation, and Tourism - Office of the Secretary?

• Yes

• No

02

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.

• I share main ideas clearly and adapt to the audience when reminded.

• I communicate clearly, listen actively, and explain complex ideas well.

• I craft messages that connect, inspire, and drive action across audiences.

03

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

04

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.

• I take ownership when prompted and meet basic expectations.

• I own results, meet standards, and respond to feedback professionally.

• I drive high performance, prevent issues, and model accountability.

05

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

06

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

07

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

View phone number on click.appcast.io

Website

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