Client Accounting Coordinator (Law Industry) - 1 year experience

Client Accounting Coordinator

Career Developers Inc., a distinguished staffing and consulting firm, is proud to celebrate 30 years of service excellence. As a GSA Contract holder, we offer comprehensive staffing solutions for both commercial and government sectors nationwide. By selectively partnering with clients who share our values, we ensure productive collaborations that set us apart in the industry. Our dedication to candidates involves managing expectations with precision through business intelligence, thorough interview preparation, transparent communication, and exceptional feedback throughout the process.

We are committed to advancing your career and look forward to supporting your professional growth.

Location: Palo AltoHybrid (3 days in the office)

Salary: $90,000 - $100,000

Must have the following:

• Bachelor's degree is a must
• Minimum 1 year of billing and collections experience with account analysis responsibilities.
• Hands-on experience supporting billing, accounts receivable, collections, and unbilled balances.
• Strong analytical and troubleshooting skills with excellent attention to detail.
• Ability to manage multiple priorities, deadlines, and sensitive financial information in a fast-paced professional environment.
• Strong written and verbal communication skills with the ability to work effectively with partners, attorneys, clients, and internal teams.
• Experience with Microsoft Excel and Outlook.
• Experience with Aderant, StarCollect, or similar legal billing/accounting platforms is highly valuable.
• Organized, proactive, collaborative, and comfortable following up on outstanding financial matters.

Responsibilities:

• Provide client accounting, billing, collection, and account analysis support for assigned partners and practice areas.
• Manage assigned partner unbilled and accounts receivable balances and proactively monitor outstanding items.
• Review aging and outstanding account reports to identify balances that may become stale or difficult to collect.
• Handle complex billing matters and client accounting analysis projects.
• Respond professionally and promptly to accounting inquiries from clients, attorneys, partners, and support teams.
• Prepare client bills and required internal documentation for accounts receivable write-offs, retainer applications, on-account applications, and related transactions.
• Maintain accurate and current partner and client accounting profiles.
• Track billing, collections, accruals, follow-up items, and outstanding responses through organized task management.
• Document partner meetings and discussions, including action items and required follow-up.
• Build productive working relationships across the organization and with external contacts.
• Develop a strong understanding of client accounting procedures, policies, and processes.
• Protect confidential and sensitive information while maintaining a high level of accuracy.
• Manage multiple projects and shifting priorities while consistently meeting deadlines.
• Work independently while contributing effectively within a collaborative accounting team.
• Adjust work hours when necessary to support business and operational deadlines.

Requirements:

• Bachelor's degree required.
• At least 1 year of relevant billing and collections experience, including account analysis.
• Experience with billing, collections, accounts receivable, unbilled balances, account reconciliation, or related client accounting functions.
• Strong proficiency with Microsoft Excel and Outlook; familiarity with PowerPoint is helpful.
• Familiarity with Aderant, StarCollect, or comparable billing and collections systems is preferred.
• Ability to learn new financial software, systems, and accounting processes quickly.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to maintain accurate financial records.
• Effective written, verbal, and interpersonal communication skills.
• Ability to professionally interact with senior stakeholders, including partners and attorneys.
• Ability to handle confidential and sensitive matters appropriately.
• Proven ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Self-directed and dependable while also being an effective team contributor.
• Flexibility to work additional hours when required by business needs.
• Professional-services or law-firm accounting experience is advantageous based on the nature of the role.