Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative operations and create an efficient, welcoming workplace. This contract position is ideal for someone who can balance front-desk coordination, office supply management, and basic accounts payable tasks while keeping the office running smoothly. The successful candidate will bring a proactive approach, strong attention to detail, and the ability to handle multiple priorities in a detail-focused environment.

Responsibilities:
• Oversee day-to-day office activities to ensure administrative processes run efficiently and the workplace remains well organized.
• Manage inventory for office materials by tracking usage, placing supply orders, and replenishing essential items as needed.
• Coordinate purchasing of office supplies and work with vendors to maintain timely and accurate deliveries.
• Support accounts payable activities by organizing invoices, verifying documentation, and assisting with payment processing tasks.
• Serve as the first point of contact for visitors and incoming calls, providing courteous reception and front-desk support.
• Maintain orderly office records, files, and administrative documentation to support ongoing business operations.
• Assist with scheduling, correspondence, and other general office coordination duties to help teams stay productive.• Previous experience in office management, administrative support, or a similar business operations role.
• Practical knowledge of office supply purchasing, inventory tracking, and vendor coordination.
• Familiarity with accounts payable processes, including invoice handling and record accuracy.
• Ability to perform receptionist responsibilities with strong customer service skills.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Clear written and verbal communication skills in a detail-oriented office setting.
• Proficiency with standard office software and general administrative tools.