Administrative Assistant II

Job Title

Duration: 3 months, possibility of extension

Pay: $18 hourly

Role Purpose

Provides administrative and clerical support to individuals within the organization.

Key Responsibilities

• Manages routine daily administrative tasks and details
• Independently gathers information using established procedures
• Identifies issues and recommends solutions to improve workflow efficiency
• Ensures office coverage during normal business hours
• Manages calendars, phone coverage, and travel arrangements
• Plans offsite meetings and events
• Processes expense reports in Concur
• Manages and maintains office supplies
• Initiates and manages purchase order processes
• Provides backup administrative support within the organization
• Provides efficient and effective administrative information and assistance
• Handles confidential information appropriately and maintains confidentiality at all times

Experiences/Education Required

• Communicates effectively, both verbally and in writing
• Demonstrates strong organizational and administrative skills, attention to detail, and commitment to accurate, complete work
• Self-motivated, proactive, and detail oriented
• Works independently and seeks assistance when needed
• Maintains professional composure and demeanor at all times
• Works effectively in a fast-paced team environment
• Regularly communicates with client groups and external associates to obtain or share information needed to complete tasks
• Uses discretion to manage workflow with general supervisory guidance
• Prioritizes and manages multiple tasks simultaneously
• Stays current on trends and adapts to new technology and processes
• Demonstrates strong computer and technology skills
• Maintains a professional presence, maturity, and appearance
• Accessible, dependable, and reliable
• High School Diploma/GED or equivalent experience
• 13 years of experience as an Administrative Assistant or in a related role