Administrative Assistant

Job Description

Job Description

Our client is seeking a proactive and highly organized Administrative Assistant to support a team of investment research professionals while contributing to the day-to-day operations of a collaborative office environment. This role blends traditional administrative support with office management and reception responsibilities, making it ideal for someone who enjoys variety, takes initiative, and can manage multiple priorities independently. The ideal candidate is resourceful, detail-oriented, and team-focused, with strong communication skills and the ability to anticipate needs and keep workflows moving efficiently. Hours are generally 8:30am-5:30pm with flexibility to arrive early or stay later as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to multiple research analysts, including calendar management, scheduling, meeting coordination, and email organization
• Coordinate domestic and international travel, conference schedules, calls, and related logistics
• Prepare and reconcile expense reports while maintaining organized records and administrative workflows
• Share reception and office management responsibilities, including greeting visitors, handling mail and packages, and maintaining an organized workplace
• Coordinate catering, client meeting logistics, pantry and office supplies, and firm events
• Provide backup support to senior leadership during administrative team absences and assist with light personal requests as needed

Qualifications:

• 2+ years of Administrative Assistant, Executive Assistant, or related professional support experience
• Bachelor's degree preferred
• Strong calendar management, travel coordination, expense reporting, and general administrative experience
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Excellent organizational, written, and verbal communication skills with strong attention to detail
• Proactive, resourceful, and collaborative with the ability to manage multiple priorities independently and follow through consistently

Compensation/Benefits:

• Up to $85K-$95K base salary + discretionary bonus opportunity
• Fully employer-paid medical, dental, and vision coverage
• 401(k) plan with employee contributions
• PTO package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)