Recruitment Coordinator

Job Title: Recruitment Coordinator Position Summary: The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for its Recruitment Coordinator position. Reporting to the Director of People Operations, this position oversees the recruitment process and ensures an efficient and positive recruiting experience for hiring managers, external recruiters, and candidates. This role is responsible for activities including, but not limited to, guiding managers through the hiring process, managing job postings, scheduling interviews and producing offer letters within the Foundation’s Applicant Tracking System (“ATS”), Greenhouse Recruiting. This position serves as a bridge between the Foundation’s external recruiters and the People Operations team, hiring managers, and internal processes and systems. This is a hybrid-flex position that will require in-person attendance at The Michael J. Fox Foundation’s headquarters in New York City. Key Responsibilities: Recruiting Coordination & Candidate Lifecycle Management (50%) Collaborate with hiring managers to identify hiring needs and facilitate the approval process for open positions Schedule and coordinate recruitment kickoff calls between external recruiter and hiring managers Coordinate and schedule candidate interviews across multiple teams within Greenhouse Recruiting, managing calendars and resolving scheduling conflicts efficiently Support managers in creating candidate scorecards within Greenhouse Recruiting and support interviewers on using scorecards within Greenhouse Recruiting Manage recruitment correspondence within the Foundation’s People Operations inbox Collaborate and coordinate with external recruiters, hiring managers and internal stakeholders during the offer process including salary, incentives, start dates, and other pertinent details Create and send offer letters in Greenhouse Recruiting Coordinate preboarding activities and support the onboarding process for new hires and internal transfers by collecting required documentation prior to start dates and facilitating onboarding meetings and orientation activities Verify I-9 documentation and complete Form I-9 via E-Verify Systems Administration & Operational Support (30%) Create job requisitions and manage job postings on internal/external sites, including determining and managing frequency of reposts Maintain and update candidate records and job requisitions in Greenhouse Recruiting, ensuring data accuracy and completeness Serve as the point of contact for the Foundation’s Applicant Tracking and Onboarding Systems (Greenhouse), including training new managers, aligning with stakeholders on reporting capabilities, and troubleshooting as needed Update Greenhouse configuration as neededli> Assist in maintaining employee personnel documents (e.g., offer letters) Maintain and update the Foundation’s internal job description catalog, ensuring changes are tracked appropriately and accurately Maintain and update the Recruiting page on the People & Culture SharePoint site Program Management, Projects & Process Improvement (20%) Oversee the Foundation’s internship process, acting as the main point of contact and updating the internship guide as needed Oversee the Foundation’s employee referral program, ensuring timely communication and coordinating referral bonus payouts with internal stakeholders Support internal stakeholders in evaluating new job descriptions within MJFF’s Job Framework Stay up to date on trends in recruitment and provide recommendations for continuous process improvement Manage other HR-related projects as assigned and provide backup support to the People Operations team outside of recruitment as needed Qualifications & Skills: Experience in recruiting coordination, HR operations, or administrative support Experience and knowledge working in an Applicant Tracking System (Greenhouse strongly preferred) Working knowledge of full-cycle recruiting processes and best practices, including recruiting compliance, documentation, and data integrity standards Experience coordinating interviews across multiple stakeholders and teams Familiarity supporting recruiting vendors and external agencies Strong organizational and time management skills with the ability to manage multiple requests simultaneously Detail-oriented with strong follow-through on tasks and processes Customer-service mindset in supporting internal and external stakeholders Compensation & Benefits Individual compensation for this role is dependent on a variety of factors, including, but not limited to, qualifications, skillsets, and applicable laws. In addition to salary, the Foundation offers a comprehensive benefits package, including: 15+ options for medical insurance (with the Foundation paying 90 percent of the premiums) Competitive dental and vision plans 401(k) plan with 6 percent employer contribution Flexible spending accounts Employer paid life and disability insurance 18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4 Flexible work environment. We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done. Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events. Salary Range $65,000—$80,000 USD EEO Statement Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply. #J-18808-Ljbffr