Administrative Assistant and Receptionist

Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please see the application instructions under each posting for information on submittal deadlines.

If you need assistance or have questions regarding the application process, contact Human Resources Hotline at View phone number on click.appcast.io or View email address on click.appcast.io.

Job Description

The Desert Research Institute (DRI) is seeking to fill a part-time Administrative Assistant position at its Las Vegas, NV (SNSC) campus. The successful candidate will provide administrative support to various functions located on the SNSC campus, including serving as primary back-up to the main reception function, as well as other administrative duties for the DRI President and Chief of Staff including greeting visitors, answering phones, delivering mail, and accepting and appropriately managing shipping and receiving, as well as maintaining, ordering, and restocking supplies.


This position also serves as a SNSC campus event coordinator and will work under the direction of the events planner at DRI's Northern Nevada campus to plan and implement internal and external events for DRI. Responsibilities may include event planning, decorating, logistics (including set-up and tear-down) purchasing supplies, ordering catering, and meeting and/or picking up catering deliveries.


Additionally, this position will also provide administrative and clerical support to Human Resources, Vice President of Research (VPR) office, Advancement, Financial Services and Facilities. Examples of duties include assisting with recruitment search materials, new employee onboarding materials, HR file creation and filing, room set-up for meetings and events, and general administrative and clerical duties.

Required Qualifications

• High School degree or equivalent and one year of full-time administrative experience
• Basic computers skills and working knowledge of Word, Excel and PowerPoint, e-mail, internet, and scheduling programs
• Basic telephone (PBX) operator skills
• Basic knowledge of shipping and receiving procedures
• Basic understanding how to handle emergency situations
• Ability to communicate effectively with a wide range of personnel, including technical and academic staff
• Professionalism demonstrated through a high degree of confidentiality and the ability to exercise independent judgement
• Must have strong customer service, interpersonal, and team-oriented skills
• Demonstrated ability to work effectively in an environment with frequent interruptions and changing priorities
• Ability to work independently and carry out assignments with minimal supervision
• Possess a valid driver's license by date of hire

Preferred Qualifications

• Experience planning and implementing internal or external events

Conditions of Employment

• This position requires the ability to perform physical tasks, such as moving, carrying, and lifting objects up to 30 lbs.; walking, sitting, and standing for prolonged periods of time; occasional stooping, bending, and kneeling to support office, event set-up and clean-up
• Employment is contingent upon a successful completion of a background check

Hours/Pay

• This is an hourly position with a salary of $25-$30/hour depending on experience. This position is not eligible for benefits.

Schedule

• Up to 20 hours per week Monday through Friday, flexible schedule between 8 am and 5 pm.

Exempt
No

Full-Time Equivalent
47.5%

Required Attachment(s)

Please upload the following documents in the specified section:

• Cover letter detailing how your experience and professional qualifications prepare you to succeed in this DRI role
• Current resume

For more detailed information about DRI, please visit us at For questions regarding this position or assistance with your application, please call the recruiting office at View phone number on click.appcast.io.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.


References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission.

Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas).

All applicants hired by the Desert Research Institute are subject to E-Verify.