Property Administrator

Position Summary

The Property Administrator supports the day-to-day operations of residential, commercial, or mixed-use properties. This role ensures smooth administrative processes, tenant satisfaction, and regulatory compliance while assisting property management with leasing, financial reporting, and maintenance coordination.

Key Responsibilities

Administrative Support

• Maintain organized records of leases, tenant files, insurance certificates, and vendor contracts
• Prepare and process correspondence, reports, and property documentation
• Manage incoming calls, emails, and tenant inquiries promptly and professionally

Tenant Relations

• Serve as a primary point of contact for tenants
• Assist with lease administration, renewals, and move-in/move-out processes
• Address tenant concerns and escalate issues when necessary

Financial Administration

• Process rent payments, invoices, and accounts payable/receivable
• Assist in budget tracking and expense reporting
• Support monthly financial reporting and reconciliation activities

Leasing & Contract Support

• Assist with marketing available units and scheduling property tours
• Prepare lease agreements and ensure all documents are properly executed
• Track lease expirations and renewals

Maintenance Coordination

• Coordinate service requests and track completion with vendors
• Maintain maintenance logs and ensure timely follow-up
• Support property inspections and ensure compliance with safety standards

Compliance & Documentation

• Ensure adherence to company policies, local laws, and property regulations
• Maintain accurate and up-to-date compliance documentation
• Assist with audits and reporting requirements

Qualifications

Education & Experience

• High school diploma required; Associate's or Bachelor's degree preferred
• 1-3 years of administrative or property management experience preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.