Administrative Associate

Job Description

Job Description

Administrative Associate
Location: Grand Rapids, MI
Pay Rate: $22.00–$24.00 per hour
Schedule: Monday–Friday, 7:30 AM–4:00 PM
Work Arrangement: Onsite
Job Type: Contract-to-hire

Kelly is seeking a reliable, organized, and detail-oriented Administrative Associate to support daily branch operations in Grand Rapids, Michigan. This role provides administrative support to managers, supervisors, associates, customers, and vendors.
The assignment is expected to be extended or converted to a permanent position at the end of February, based on business needs and performance.

Job Responsibilities

• Answer incoming phone calls, direct callers, and respond to routine customer and vendor inquiries.
• Assist with collecting payments and supporting the service counter.
• Count the cash drawer, run OTC reports, collect invoices, and complete bank runs as needed.
• Create and maintain purchase orders in Ariba and monitor invoice and payment status.
• Research invoices and purchase orders in BMS and code invoices for payment.
• Complete monthly HSE inspections, upload documentation to SharePoint, and update Enablon.
• Review cash aging reports and follow up on outstanding payments.
• Create and distribute monthly work internals for parts and labor.
• Scan and upload parts and service invoices to the common drive and SharePoint.
• Enter daily timekeeping information, including PTO and other adjustments, and assist with weekly payroll submission.
• Schedule training, including Crane and CPR/First Aid renewals.
• Assist with EEEC and branch events, including planning, setup, teardown, and supplies.
• Maintain and order office and coffee supplies.
• Maintain bulletin information displayed on TV monitors.
• Prepare reports, correspondence, forms, spreadsheets, and other administrative documents.
• Assist managers and supervisors with special projects and other administrative needs.
• Complete month-end activities and other routine administrative duties as assigned.

Qualifications

• Punctual, dependable, and reliable.
• Strong computer skills and the ability to learn various office systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working with customers, vendors, managers, supervisors, and associates.
• Previous administrative, office, customer service, accounting, or payroll support experience is preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.