Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist reports directly to the Business Manager and helps to ensure that the department is partnering collaboratively with schools, families and staff to enable equitable outcomes for all children. The Accounts Payable Specialist is responsible for the accurate processing of payments for approved invoices and contract payments; recording, updating and reconciling related financial information; and providing training and support to other district staff members in accounting and procurement practices. The Accounts Payable Specialist ensures that the district remains in compliance with established policies and regulatory guidelines.Enters and processes invoices in accordance with established procurement and accounting practices to ensure timely payment of goods and services. Communicates with department staff and vendors and contractors regarding the status and payment of procured goods and services. Reconciles procurement card (P-card) purchases and transactions to ensure appropriate documentation and timely payment of goods and services. Maintains financial information, files, spreadsheets and records including but not limited to purchase orders, invoices, shipment verification and travel expense reports - with attention to detail and accuracy. Reconciles financial information (e.g. verify prices and extensions on invoices, match invoices with purchase order, etc.) to maintain accurate account balances. Conducts research and investigates discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, p-cards, etc.). Responds to inquiries from staff, administration, and vendors with timeliness and accuracy. Provides support and training to department staff as needed on financial systems and established district policies and procedures. Participates in department meetings and in-service trainings/workshops as needed. Performs any other duties as assigned.QualificationsEducation: A high school diploma or GED required. Experience: Two (2) years of relevant experience required, including exposure to an automated accounting system. Language Skills: Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public. Mathematical Skills: Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ratio, and percent and draws and interprets bar graphs. Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: Microsoft Office, Google, Infinite Visions/ERP Pro, Google Suites Salary and Benefits (2026-2027) Secretarial and Clerical Salary Schedule - Track G/Step 1 - $25.89/hr Salary Range: $49,967.70-$61,200.30 Benefits include: Medical and Dental Insurance Pet insurance Illinois Municipal Retirement Fund pension plan Life Insurance and Long Term Disability Flexible Benefits Plan 12 Sick Days 2 Personal Days 20 Vacation Days Employee Assistance Program Direct Deposit