Senior Administrative Specialist

Job Description

Job Description

About the Role
The Senior Administrative Specialist provides essential administrative and operational support to the Health Promotion & Disease Prevention Section. In this role, you will serve as the principal assistant to the Section Chief and play a key part in keeping programs, schedules, communications, and records running smoothly. This position is ideal for an organized, proactive administrative professional who thrives in a structured, mission‐driven environment.

Key Responsibilities
• Manage and coordinate the Section Chief’s schedule, meetings, travel, and daily workflow.
• Serve as a liaison with internal teams, partner organizations, and the public.
• Prepare and format reports, meeting minutes, presentations, and correspondence.
• Maintain spreadsheets, databases, contracts, and filing systems.
• Process purchase orders, payment vouchers, travel requests, and other administrative documents.
• Review information for accuracy and compliance with policies, procedures, and regulations.
• Support project coordination, including tracking timelines, documenting progress, and facilitating team communication.
• Collect, organize, and analyze data to assist in monitoring program performance and generating dashboards.
• Provide administrative guidance and consultation to staff and partners.
• Manage office supplies, equipment orders, and general office logistics.
• Use systems such as eStar and other electronic platforms for timekeeping, auditing, and data management.

Required Qualifications
To be considered, candidates must meet all of the requirements below:

• At least one year of senior‐level administrative support experience in a government, public sector, healthcare, or other highly structured environment.
• Experience working independently and managing multiple priorities with minimal supervision.
• Proficiency in Microsoft Excel and Word , including developing spreadsheets and creating formatted documents.
• Experience processing employee timekeeping records in electronic systems.
• Experience preparing reports, correspondence, and data summaries.
• At least six months of experience providing administrative guidance, customer service, or consultation to management, staff, or external partners.
• Ability to create, maintain, and audit recordkeeping systems, files, and logs.

Additional Skills That Make You Stand Out
• Strong written and verbal communication abilities.
• Experience coordinating meetings, travel, conferences, or large events.
• Familiarity with public health, community programs, or government operations.
• Strong attention to detail and comfort working with confidential information.

Why Join Us?
You will be part of a dedicated public health team focused on strengthening prevention programs and improving health outcomes across Delaware. This position offers stable employment, meaningful work, and opportunities for continued professional growth.

The Department of Human Resources offers support and administers programs in Talent Management, Diversity, Equity and Inclusion, Employee and Labor Relations, Statewide Benefits, and Women’s Advancement and Advocacy.

Company Description

The Department of Human Resources offers support and administers programs in Talent Management, Diversity, Equity and Inclusion, Employee and Labor Relations, Statewide Benefits, and Women’s Advancement and Advocacy.