Executive Assistant

Executive Assistant

In this role, you will provide administrative assistance / coordination to Vice President.

What will you do?

• Act as the key contact for the executive that you will be supporting.
• Calendar management including prioritizing, scheduling, and managing conflicts.
• Monitor a dedicated inbox to help manage meeting proposals, action items and address and delegate inquiries.
• Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one's with direct reports (functional and global).
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
• Support the overall objectives of the Senior Management Team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
• Coordinate travel and hotel arrangements for the team, as needed.
• Process monthly expense reports and validate expense reports prior to SVP approval, as required.
• Maintain team vacation schedule and up-to-date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system.
• Organize communication sessions, employee recognition celebrations, and other team events.
• Procure office supplies and user tech equipment for team, as needed.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.

What do you need to succeed? Must have:

• 10+ years of executive administration or coordination experience, providing support to senior level management.
• Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization.
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
• Ability to work in a fast-paced environment and deal with change and continuously shifting requirements.
• Ability to work efficiently and accurately with minimal supervision.
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook.
• Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Nice to have:

• Bachelor's degree.
• For an internal candidate, solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy).
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program include competitive compensation and flexible benefits, such as 401(k) program with company-matching contributions, health, dental, vision, life, disability insurance, and paid-time off.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

The expected salary range for this particular position is $60,000-$100,000, depending on your experience, skills, and registration status, market conditions and business needs. You have the potential to earn more through RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC's high-performance culture.
• Enables collective achievement of our strategic goals.
• Generates sustainable shareholder returns and above market shareholder value.

Job Skills: Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details: Address: Goldman Sachs Tower, 30 Hudson Street: Jersey City City: Jersey City Country: United States of America Work hours/week: 40 Employment Type: Full time Platform: TECHNOLOGY AND OPERATIONS Job Type: Regular Pay Type: Salaried Posted Date: 2026-06-29 Application Deadline: 2026-07-13 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above