Executive Assistant

Executive Assistant

Location: Manhattan, NY (4 days onsite, 1 day remote)

Compensation: Up to $150,000 base + bonus

Overview

Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
• Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
• Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
• Prepare and reconcile expense reports in a timely and accurate manner
• Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
• Draft correspondence, presentations, and other administrative documents
• Assist with investor meetings, board materials, and high-level presentations as needed
• Manage ad hoc projects and ensure seamless day-to-day operations

Qualifications

• 510+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
• Strong experience managing complex calendars, travel logistics, and expenses
• High level of professionalism with exceptional communication skills
• Proven ability to prioritize and multitask in a high-pressure environment
• Strong attention to detail and ability to handle confidential information with discretion
• Advanced proficiency in Microsoft Office Suite

Preferred Attributes

• Experience supporting multiple executives or a team of senior leaders
• Exposure to investor relations, board support, or deal-related coordination
• Proactive, anticipatory mindset with strong problem-solving skills
• Team-oriented with a collaborative approach

Work Environment

• Hybrid schedule: 4 days onsite in Manhattan, 1 day remote