Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to join a team in Nashville, Tennessee in a contract-to-permanent position. This role focuses on delivering accurate, timely payroll processing while maintaining reliable records and supporting related accounting activities. The ideal candidate will be comfortable handling employee pay data, compliance-related deductions, and reporting responsibilities, while partnering closely with HR to keep payroll information current and accurate.

Responsibilities:
• Administer end-to-end payroll processing for employees using payroll, timekeeping, and operations systems to ensure pay is completed accurately and on schedule.
• Maintain organized payroll documentation, including registers, earnings details, supporting records, and employee-related files.
• Review and manage deductions such as benefits, direct deposits, garnishments, and levies while responding to compliance-related payroll requests.
• Produce recurring and on-demand payroll reports for internal needs, audits, and regulatory submissions.
• Calculate workers’ compensation payroll figures and prepare related documentation for reporting purposes.
• Reconcile payroll detail after each cycle and submit supporting entries and data to the general ledger.
• Prepare annual payroll materials such as W-2 distribution and provide support for pension, 401(k), and other year-end audit activities.
• Assist with retirement-related payroll calculations, including requested pension payment and refund estimates.
• Provide backup support for paycheck and paystub distribution as well as selected accounts payable and accounts receivable tasks.
• Partner with Human Resources to verify employee information and ensure payroll records remain accurate and up to date.• Experience managing full-cycle payroll processing in a high-volume environment.
• Knowledge of multi-state payroll practices, including deductions, garnishments, and payroll record administration.
• Background processing payroll for employee populations ranging from approximately 100 to 500 employees.
• Hands-on experience with ADP Workforce Now or similar payroll platforms.
• Strong Excel skills, including VLOOKUP, Pivot Tables, and data validation functions.
• Familiarity with pension administration, union payroll, and employee benefit withholdings.
• Ability to generate ad hoc reports, reconcile payroll data, and support audit documentation.
• Strong attention to detail with the ability to handle sensitive information accurately and confidentially.