Office Manager

Office Manager

Location : Rochester, NY

We are seeking a proactive and detail-oriented Office Manager to oversee daily office operations with a strong focus on bookkeeping and accounting responsibilities. This role is ideal for someone who thrives in a fast-paced environment and can confidently manage both financial and administrative processes.

Responsibilities Include but Are Not Limited To

• Manage day-to-day bookkeeping functions
• Handle billing, invoicing and payment tracking
• Manage employee timesheets and support payroll processing
• Assist with project tracking and reporting
• Prepare documentation for tax accountants
• Complete forms and administrative documentation related to government projects and contracts

• Greeting visitors and clients
• Answer and direct incoming phone calls
• Monitor and distribute emails appropriately
• Provide general administrative and operational support to the leadership and staff

Requirements include but not limited to

• Previous experience in office management, bookkeeping, accounting, or administrative support
• Hands-on experience with QuickBooks
• Strong organizational, multitasking, and time management skills
• Ability to work effectively in a fast-paced, team-oriented environment
• Excellent communication and customer service skills
• Proficiency with Microsoft Office and cloud-based software platforms
• High level of professionalism, reliability, and attention to detail

• Experience working within an architecture or engineering firm is a strong plus
• Familiarity with project-based accounting environments preferred

Compensation & Benefits

• Salary: $60,000 annually
• Benefits: Health insurance, paid time off

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to


The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $60,000.00 per year


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.