Office Assistant

Office Assistant

The office assistant provides administrative support to ensure the efficient day-to-day operation of the office. This role serves as a key point of contact for employees, customers, vendors, and visitors while supporting various administrative, clerical, and organizational functions.

Key Responsibilities

• Answer and direct incoming phone calls professionally and efficiently.
• Greet visitors, customers, and vendors and assist with inquiries.
• Manage incoming and outgoing mail, packages, and correspondence.
• Maintain organized filing systems, both electronic and paper.
• Enter and update data in company databases and spreadsheets.
• Assist with scheduling meetings, appointments, and conference rooms.
• Prepare reports, forms, and other business documents as requested.
• Support payroll, human resources, accounting, and operations departments with administrative tasks.
• Order and maintain office supplies and inventory.
• Assist with processing invoices, purchase orders, and other documentation.
• Maintain accurate records and ensure confidentiality of sensitive information.
• Support special projects and additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative, clerical, receptionist, or office support experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and customer service mindset.
• Ability to work independently and as part of a team.

Work Environment

• Office environment.
• Frequent use of computers, phones, and office equipment.
• Primarily seated position with occasional walking, filing, and light lifting of office supplies up to 20 pounds.

Preferred Skills

• Experience with ERP, CRM, or accounting software.
• Basic bookkeeping or payroll knowledge.
• Manufacturing or industrial office experience is a plus.

Hours: Monday - Thursday 7:30 AM -4:30PM/ Friday 7:30 AM - 2:00 PM