Accounts Payable Specialist

Job Description

Accounts Payable (AP) Specialist - Urgently hiring in Fountain Valley!
Job Title : Accounts Payable (AP) Specialist

Pay : $25 - $29 per hour

Hours : Monday - Friday, 8:00 AM - 5:00 PM

Start Date : ASAP


Looking for a stable career with growth opportunities? Join a dynamic finance team as an Accounts Payable (AP) Specialist in Fountain Valley and make an impact every day.


As an Accounts Payable Specialist, you'll manage essential disbursement operations to ensure smooth payment processes. You'll work closely with the finance team to deliver accurate and timely vendor payments, maintain immaculate records, and support month-end closings. Your attention to detail and commitment to confidentiality will help uphold our strong financial integrity.


What You'll Do


As an Accounts Payable Specialist, you will be responsible for:
• Reviewing, coding, and processing vendor invoices and debit memos, ensuring they are paid within a 5-business-day window.
• Preparing and executing check runs, wire transfers, and ACH payments, posting ledger entries, and uploading files for bank processing.
• Auditing vendor statements regularly to verify all invoices are recorded accurately, minimizing discrepancies.
• Responding promptly to internal and external AP inquiries, providing courteous and clear resolutions.
• Supporting month-end closing activities, including account reconciliations and assisting with government reporting such as 1099s.
• Assisting during annual audits and inventory counts by maintaining organized records.
• Keeping all financial data confidential and ensuring data integrity at all times.


What You'll Bring


The ideal candidate for this role will have:
• A minimum of 5 years of progressive accounts payable experience.
• Exceptional attention to detail, with strong multi-tasking skills and meeting strict deadlines.
• Fast, accurate data entry skills, including 10-key by touch.
• Prior experience working with ERP systems like Epicor (or similar software) is a plus.
• Bachelor's Degree in Accounting, Finance, or related field, or equivalent work experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.


Why Join Us in Fountain Valley?
• Competitive hourly pay between $25 and $29.
• Opportunity to work in a stable company with growth prospects.
• Enjoy affordable health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.
• Retirement plan options available.


Location & Schedule:


This position is on-site in Fountain Valley and offers standard weekday hours from 8:00 AM to 5:00 PM.


Ready to Take the Next Step?


If you're ready to start a rewarding career as an Accounts Payable Specialist in Fountain Valley, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.