Administrative Assistant
$50 - $55 per hourektello
Duration: 5+ months with HIGH chance for extension or become permanent Work Location: Mountain View, CA 94043 (Onsite) Top Required Skills At least 4-5 years of relevant experience Multi-task and handle multiple calendars daily Microsoft suite knowledge – outlook, word, excel, calendars. Job Responsibilities: The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, working with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills. Qualifications 4-5 years of experience as an administrative assistant Excellent verbal and written communication skills Proficient in MS Office Excellent planning skills Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing Able to handle discretion with critical business and personal matters Able to make and run calendaring, travel arrangement Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Other Industries Motor Vehicle Manufacturing Referrals increase your chances of interviewing at ektello by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified about new Administrative Assistant jobs in Mountain View, CA . Sunnyvale, CA $94,000.00-$154,000.00 2 days ago Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Administrative Assistant, Member Experience Core Systems Mountain View, CA $32.84-$72.69 3 days ago Mountain View, CA $91,570.44-$123,889.48 2 months ago Mountain View, CA $75,000.00-$140,000.00 5 months ago Mountain View, CA $71,000.00-$116,000.00 1 week ago Mountain View, CA $50.00-$55.00 2 weeks ago Mountain View, CA $77,000.00-$110,000.00 4 days ago San Jose, CA $79,100.00-$166,000.00 2 weeks ago Menlo Park, CA $57.36-$196,600.00 2 weeks ago Foster City, CA $150,000.00-$200,000.00 1 week ago Mountain View, CA $24.00-$26.00 5 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
- ...Description You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. With at least five years of experience in administrative roles, you thrive in fast-paced environments...SuggestedWork at officeLocal areaFlexible hours
Sapsol Technologies Inc
Mountain View, CA15 days ago $51.8k - $91.43k
...Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at...SuggestedFull timeTemporary workWork experience placementWork at officeRemote workFlexible hoursLockheed Martin Corporation
Sunnyvale, CA12 days ago- ...The Stanford University Department of Radiation Oncology seeks a part‑time Administrative Associate 3 (50% FTE) to provide independent administrative and operational support in a collaborative academic medical environment. Responsibilities include managing administrative...SuggestedPart time
Stanford University
Palo Alto, CA1 day ago - ...establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with... ...; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection...SuggestedTemporary workWork at office
The Planet Group
Palo Alto, CA1 day ago - ...innovative basic science and clinical research. Stanford University, one of Silicon Valley’s largest and unique institutions, seeks an Administrative Associate to provide complex administrative support to the division chief, division manager, and other faculty in the Division...SuggestedWork from home
Stanford University
Palo Alto, CA1 day ago $25 - $35 per hour
...Administrative Associate 2 Hourly pay: $25-$35/hr Worksite: Leading medical institution (Palo Alto, CA 94304 - Hybrid) W2 Employment... ...resources activities, including transactional processes, assist with faculty affairs, and guide or train student or contingent...Hourly payWork at officeMonday to FridayShift workAvispa
Palo Alto, CA2 days ago$35.96 - $48.65 per hour
...achievement and career growth. The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART)... ...hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring...Hourly payWorldwideFlexible hoursShift work3 days per weekWilson Sonsini Goodrich
Palo Alto, CA15 days ago$214.1k
The Opportunity We are seeking a highly organized and experienced Senior Administrative Assistant to support three senior directors on the Agentic Team. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive...Full timeTemporary workWork experience placementWork at officeLocal areaWorldwideFlexible hours- ...Collect required patient signatures on all necessary legal and administrative documents. Process patient co-payments, deductibles, and... ...Collaborate effective within a team environment, offering and seeking assistance as needed, and performing high-quality work with minimal...Work at officeFlexible hoursShift work
Aquent
Palo Alto, CA1 day ago $22 - $26 per hour
...growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center Not strong in... ...instruction. Position Summary What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public, and...Hourly payFull timeWork at officeMathnasium
Palo Alto, CA1 day ago$22.23 - $27.23 per hour
Job Overview Pay Range: $22.23hr - $27.23hr Requirement/Must Have: ~2-3+ years as an Admin - managing calendars, ordering equipment, new employee set up, event scheduling. ~ Self-starter, super organized, familiar and comfortable with privacy. ~ Familiarity...Cynet Systems
Sunnyvale, CA4 days ago$40 - $45 per hour
...Senior Administrative Assistant Pay range: $40.00-$45.00/hr Location: Hybrid in Stanford, CA Duration: 6 months + Possible conversion or extension Position Summary The Facilities Administrative Coordinator provides administrative, clerical, and operational...Temporary workWork at officeCollabera
Stanford, CA3 days ago$69k - $74k
...Administrative Assistant Manatt, Phelps & Phillips, LLP currently has an exciting opportunity for an Administrative Assistant to join our nationally prominent and growing professional services firm. This role involves performing a wide range of administrative functions...Work at office- Pacific DEFENSE Inc. is seeking an experienced Program Planner in Sunnyvale, California, to support advanced military electronics programs. The position requires expertise in developing integrated schedules and coordinating cross-functional teams to meet production milestones...
Pacific DEFENSE Inc.
Sunnyvale, CA1 day ago - The Diocese of San Jose is seeking a part-time position for coordinating church events and activities in Sunnyvale, California. This role involves scheduling, logistics, communication with volunteers, and creating training materials. Strong communication skills and proficiency...Part timeWork at officeWeekend workAfternoon shift
Diocese of San Jose
Sunnyvale, CA4 days ago - ...El Camino Health seeks a skilled administrative support specialist to assist unit-based teams with word processing, report preparation and new employee orientation. The role provides essential secretarial support to management and clinical staff, ensuring smooth daily...Day shift
PVH (Tommy Hilfiger/Calvin Klein)
Mountain View, CA5 days ago - ...and handle logistics for all hands‑on meeting and staff events Administration Support Research credits and duplicate shipments, create check... ...key cards to visitors/ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex shipments Interface with...Full timeTemporary workWork at office
TargetCW Sandbox
Mountain View, CA4 days ago $27 per hour
...Administrative Assistant We have an opening for a full time Administrative Assistant position. Location: SAP - 3410 Hillview Avenue Palo Alto, CA 94304 Note: online applications accepted only. Schedule: Full time schedule; Monday - Friday. Hours may vary. More...Hourly payFull timePart timeLocal areaRemote workMonday to FridayFlexible hoursCompass Group
Palo Alto, CA3 days ago- ...a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve... ...calendar and communicate important deadlines and events. Assist with room scheduling for meetings, activities, and testing. Communication...Work at office
Cornerstone School
Palo Alto, CA1 day ago $28.9 - $36.12 per hour
Join Sutter Health! Performs general registration duties by interviewing patients or their representatives. Enters accurate information onto appropriate forms and computer system. Collects appropriate co-payments, and obtains signatures. May escort patients to destination...Full timeWork at officeShift workRotating shiftSutter Health
Mountain View, CA3 days ago$68k - $133k
MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents, in Field Operations. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done. In this role, your day...Full timeTemporary workWork experience placementLocal areaWorldwideFlexible hours$35.81 - $38.96 per hour
...diploma or equivalent required. Experience Previous experience in healthcare scheduling, medical call centers, or clinical administrative support is preferred. Experience working with Electronic Health Record (EHR) systems is preferred. Prior experience in a...Hourly payTemporary workWork experience placementSkill Corp
Palo Alto, CA3 days ago$22 per hour
...Operations Support: Monitor and respond to scheduling-related Zendesk tickets and internal Slack threads. Complete additional administrative tasks or special projects as assigned by the Scheduling Supervisor or the Practice Manager. What you will need to succeed Experience...Full timeImmediate startRemote workWork from homeMidi Health
Palo Alto, CA1 day ago- ...communications, inventory management/reporting, communicating status reports to Buyer and NPI teams. Responsibilities: PLM Services administration of an Oracle Agile PLM instance for past, present and future related hardware systems. Creating and administering internal Part...
$112.5k - $135k
...Education Bachelor’s degree in Engineering, Business Administration, or related field. Experience ~5+ years of experience... ...vision plan, including health incentive programs Employee assistance and family support programs, including commuter benefits and...Temporary workThermo Fisher Scientific
Sunnyvale, CA4 days ago$83.4k - $125.2k
...Government Secret level security clearance. Benefits Health Plan Savings Plan Paid Time Off and Company Paid Holidays Education Assistance and Training & Development programs 9/80 Work Schedule where available Additional benefits including life and disability insurance...Work experience placementNorthrop Grumman
Sunnyvale, CA1 day ago$179.13k - $237.36k
...place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Office Administrator, working in collaboration with and in support of the firm’s strategic initiatives , serves as an essential leader within DLA Piper...Contract workWork at officeLocal areaRemote workVisa sponsorshipDLA Piper
Palo Alto, CA15 days ago$99.3k - $185.8k
...Services (ESS) team and you will be an integral part of our Administrative Services function that keeps our organization running strong.... ...proactively address emerging needs to evaluate and coach executive assistants on their performance Promotes an understanding of...Work experience placementSummer holidayWork at officeFlexible hoursEY
Palo Alto, CA5 days ago$41 - $62 per hour
...So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE Join us as an Administrative Assistant to directly support Vice Presidents and their leadership teams within a critical, fast-growing organization. You will be...Hourly payWork at officeFlexible hoursPure Storage Inc.
Santa Clara, CA16 days ago- ...Sr. Administrative Executive Assistant Location: Cupertino, CA 95014 Job Type: 04 months of contract on W2 Offices at least 3 days a week & up to 5 days a week Job Summary This role will be providing cross-functional administrative support to leaders in engineering, operations...Contract work3 days per week
Infotree Global Solutions
Cupertino, CA3 days ago
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