Administrative Assistant

Administrative Assistant

IMEG, formerly FHI Studio, is hiring an Administrative Assistant in New York, NY to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates.

You will work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations. The team supports transportation, planning, and landscape architecture markets.

Location: New York, NY

Discipline: Administrative Services

Markets: Transportation; Planning; Landscape Architecture

Ownership: 100% employee-owned (ESOP)

Work Schedule: 20 hours per week In-office

Benefits: Not eligible (part-time role)

Sponsorship: Not available

What You'll Do

• Follow and promote IMEG Standards.
• Provide administrative support to assigned engineering teams and assist other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange meetings and travel for the team or office as needed.
• Handle incoming and outgoing mail and shipping as needed.
• Use and review IMEG standard document templates.
• Work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.

What You'll Bring

Required Education

• High School Diploma/GED required

Experience

• No experience required, 1 year experience with engineering administration preferred

Required Skills/Abilities

• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Team player but also able to work on own initiative
• Self-motivated and flexible

Preferred

• Associate Degree preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

About the Team

• Public-sector transportation, planning, urban design, and environmental work concentrated across Connecticut and the Northeast.
• Active portfolio includes transportation planning, community planning, urban design, environmental and natural resource planning, and landscape architecture.
• Recent work includes Greater Hartford Mobility Study, Government (City/County/State), and Fairfield POCD, Government (City/County/State).

Why IMEG

• Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing
• IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology
• PE, SE, and other license exam prep and support, with a clear path from EIT to PE
• Dress for Your Day flexibility (wear what fits your day)
• Generous time off, including 6 paid holidays and 3 additional floating holidays
• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

State of New York Pay Range: $25.00 – $30.00 per hour

Bring Your Career to IMEG