Household Manager & Family Assistant

Household Manager & Family Assistant

Location: Rye, NY (10580)

Employment Type: Full-Time; 35 hours/week guaranteed

Schedule: M, W, F; 7am-7pm w/ flexibility to shift hours later

Compensation: $30-$35/hr, based on experience

Start Date: ASAP

Requirements

• Authorized to work in the United States
• Maintain a smoke-free environment
• Reliable transportation
• Love of children and dogs

About Our Family

We are a busy, high-energy household with three school-age children and a large, lovable dog. Both parents work full-time in demanding professional roles, with one parent traveling frequently. Our home is active, organized, and always moving, and we take pride in creating a well-run environment where everyone can thrive. We have a strong foundation of household support in place and we are looking for someone who can become a trusted part of our team and help elevate the way our household operates.

We are direct, driven, and professional, while also valuing warmth, flexibility, and a team-oriented approach. The right person will be a true partner in managing the many moving parts of our home and family life; someone who takes ownership, anticipates needs, and confidently steps in to keep things running smoothly.

Who You Are / What We're Looking For

• Take-Charge & Proactive: You are a true doer who sees what needs to be done and takes ownership without waiting for direction. You have a natural ability to anticipate needs, solve problems, and keep things moving forward.
• Project Manager Mindset: You are skilled at coordinating multiple priorities, from household projects and maintenance needs to schedules, vendors, and family logistics. You bring structure, follow-through, and accountability to every task you manage.
• Highly Organized: You excel at keeping details organized and ensuring nothing falls through the cracks. Whether managing calendars, communications, bills, or ongoing projects, you create order and efficiency.
• Strong Household Management Skills: You are comfortable overseeing the moving parts of a busy household, including coordinating vendors, managing home projects, and keeping day-to-day operations running smoothly.
• Administrative & Executive Assistant Instincts: You are comfortable working behind a desk handling emails, follow-ups, scheduling, payments, and other administrative responsibilities. You bring a polished, professional approach to managing both logistics and relationships.
• High-Energy & Adaptable: You thrive in a fast-paced environment and can shift seamlessly between planning, problem-solving, and hands-on support. You bring positive energy and the ability to manage changing priorities with ease.
• Confident & Assertive: You are comfortable taking initiative, making decisions, and speaking up when something needs attention. You are confident, adaptable, and able to navigate a variety of personalities and situations with grace and professionalism.
• Intuitive & Aware: You can read the room, understand what is needed, and adjust your approach accordingly. You are emotionally intelligent and know when to step in, take charge, or provide support.
• Team-Oriented & Reliable: You work collaboratively with the family and other household support team members to create a seamless experience. You are dependable, trustworthy, and someone who can truly become an extension of the household.

Key Responsibilities

Family Support

• Manage afternoon school and activity pickups across two schools, coordinating multiple children simultaneously
• Provide back-up childcare and child supervision as needed
• Assist with homework during the school year
• Prep backpacks, clothing, and snacks for the kids
• Handle kid-related errands and follow through on school communications (forms, field day items, medical paperwork, etc.)
• Stay on top of school and activity emails and take action without prompting

Administrative & Personal Assistant Support

• Manage household calendar and family schedules
• Handle bill payment and basic receipt/budget tracking
• Manage personal GMail account: coordinate camps, doctor appointments, event registrations, and family scheduling
• Manage travel logistics including hotel and restaurant reservations
• Plan and execute family events, (e.g., kids' birthday parties including, invitations, coordination, logistics)

Household Organization & Maintenance

• Maintain household organization systems to keep the home running smoothly
• Complete daily resets and prepare the home for weekly cleaners
• Light tidying including loading/unloading of dishes, clearing surfaces, and vacuuming high-traffic areas
• Coordinate holiday and guest prep

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, prescriptions, and gift shopping

Meal Planning & Prep

• Cook healthy meals for family 2x/week
• Prep school lunches 1-2x/week
• Compile grocery shopping list
• Kitchen clean-up and maintenance

Deep Cleaning & Special Projects

• Occasional deep clean of fridge and coordinate cleaners doing deep clean of other areas annually
• Organizational projects (items to donate/sell, toy organization, medicine cabinets, kitchen organization)

Laundry & Linen Care

• Assist with washing, folding, and organizing of family laundry
• Make a schedule for and handle weekly linen rotation
• Maintain tidy and well stocked laundry areas

Vendor & Property Oversight

• Source vendors, obtain quotes, and manage household projects (current example: outdoor furniture refresh)
• Oversee cleaners/contractors/landscapers

Vehicle Management

• Schedule maintenance
• Fueling, cleaning, and organizing of vehicles
• Track registration and insurance

Pet Care

• Vet and grooming scheduling
• Maintain pet supplies

How to Apply

Please submit a short intro letter, an updated resume, and 3 professional references with contact information.

Please Note: This role requires a background check.

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