Legal Administrative Assistant

Job Description

Job Description

Primary Duties and Responsibilities:

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives;
• Coordinate e-filing in state and federal court, including gathering exhibits, preparing the Table of Contents and Table of Authorities;
• Update and maintain physical files;
• Prepare legal documents including formatting, proofreading, making revisions and finalizing;
• Save documents in document management system (NetDocs);
• Assist with preparing expense reports for attorneys;
• Maintain printers and copier, including filling with paper, clearing jams and basic troubleshooting;
• Order and maintain office and kitchen supplies;
• Collaborate with Dallas, Chicago, Denver, San Diego, and Los Angeles Legal Assistants to provide support to attorneys across the firm;
• Perform other duties as assigned.

 
Knowledge/Skills/Abilities Required:

 

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote
• Strong technology skills
• Proficiency in Microsoft Office, and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to perform at high levels and successfully adapt to changing priorities and working demands

Education/Experience/Certifications:

 

• Minimum AA degree; Bachelor’s degree desirable;
• 2-3 years of litigation legal assistant experience;