Administrative Officer

Job Title

Administrative Officer

Job Description

Incumbent acts as the budget manager for all Engineering fund control points and is responsible to the Chief of Service and Chief, Fiscal Service for various finances. Coordinates and plans budget for the fiscal year. Evaluates spending regularly to ensure there is adequate funding in the fund control point. Develops an annual equipment forecast and provides justification for equipment needs for all sections of Engineering Service. Formulates and submits all new contracts, as well as manages renewal of contracts for a variety of building maintenance services. Tracks and trends contract data. Ensures invoices are paid promptly and all inactive contracts are closed out appropriately. Will hear and resolve complaints from employees, referring to a higher-level supervisor when necessary. Ensures employees have appropriate labor mapping in the cost accounting system. Onboards and orients new employees to Engineering Service Line, which involves processing, review of policy and procedures, position training, computer training and expectation discussions. Responsible for the preparation and updating of organizational and functional charts, initiates personnel actions and requests involving Engineering Service Line personnel and recommendations involving reorganization, realignment of functions, and establishment or abolishment of positions. Performs other related duties as assigned.

Work Schedule: Monday thru Friday; 8:00 - 4:30pm

Telework: This position may be authorized for telework (AD-HOC). Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer / PD12214O

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized