Executive Assistant -$90K. M-F 11am-4:30pm

Job Description

· Salary: $90,000

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· Hours are 11am to 4:30pm, Monday through Friday (candidate must be willing to occasionally work outside these hours)

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· $30 daily lunch allowance

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· Fully paid health insurance (medical)

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· Gym Membership Reimbursement (Equinox or similar)

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· Personal Cell Phone Monthly Bill Reimbursement

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· Six weeks of paid vacation: 4 weeks plus 2 weeks during the holiday break. Federal holidays are also observed

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· Pleasant, quiet work environment in a nice Midtown office located on a high floor on 57th Street and 3rd Avenue

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Responsibilities:

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· Provide both work-related and personal support for the Firm’s Managing Partners (2) and assist the Vice President

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· Perform various administrative functions (answer phones (low), scan, file, distribute mail and packages, order office supplies and snacks, etc.)

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· Coordinate international and domestic travel schedules (light) and general calendaring

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· Prepare travel expense reimbursements (T&Es)

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· Schedule meetings, calls, and video conferencing

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· Monitor bank accounts and update Quicken files

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· Oversee accounts payable and receivable, process payments and wire transfers. Generate and send invoices to portfolio companies (quarterly)

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· Assist with the preparation of presentations, marketing and other materials

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· Communicate in a professional manner with various vendors, investors, financial institutions, and other primary contacts

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· Ensure various documents are properly executed, scanned, and sent for additional procedures (notarization, apostille, etc.), if applicable

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· Perform basic research (markets, industries, companies)

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· Run errands, gather lunch, replenish coffee, etc.

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· Assist with ad-hoc projects as needed, on both executive and personal levels

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Requirements:

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· Minimum of 2-5 years of administrative experience, preferably within financial services

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· Proficient in Microsoft Office (Word, Excel and PowerPoint)

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· Very organized with strong attention to detail

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· Ability to multitask and prioritize

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· Excellent written, verbal, and interpersonal communication skills

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· Bachelor’s Degree required; please include GPA in resume (transcript required before starting)

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· Comfortable in a quiet office environment

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· Bright, energetic, self-motivated team player and pleasant to be around!

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Please note: This is an in-office role, Monday – Friday 11am to 4:30pm (must be willing to occasionally work outside of these hours). Friday afternoons are off during 3 months from Memorial Day to Labor Day.

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Company Description Founded in 1999, Indigo Capital is a successful New York-based investment firm with a focus on private equity in North America.  

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We are looking to fill this position ASAP.