Administrative Assistant

Administrative Assistant

Location: Jurupa Valley, CA (Onsite) Schedule: Full-Time, 40 hours per week Duration: 6 month contract Pay Rate: $25.00 Hours: Monday through Friday, 8:00 AM - 5:00 PM

Position Summary

We are seeking a highly organized and proactive Administrative Assistant to support daily site operations and administrative functions. This role is ideal for an individual who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes initiative to improve processes and maintain efficient office workflows.

The successful candidate will serve as a key administrative resource, coordinating site activities, supporting vendor management, maintaining documentation, and ensuring smooth day-to-day operations.

Key Responsibilities

• Serve as a professional point of contact for internal teams, vendors, and external partners.
• Build and maintain positive working relationships across all levels of the organization.
• Coordinate and manage schedules, meetings, conference calls, and interviews.
• Support site procurement activities, including vendor coordination, supply orders, facility services, utility accounts, and other operational needs.
• Assist with vendor onboarding and setup in internal business systems.
• Prepare, organize, convert, and route documentation through approval workflows.
• Maintain accurate records and support document control processes.
• Track monthly expenses and assist with cost reporting activities.
• Identify opportunities to improve administrative processes and office efficiency.
• Manage multiple projects and priorities while meeting deadlines.
• Perform additional administrative and site support duties as assigned.

Required Qualifications

• Minimum of 2 years of experience in an administrative, office coordination, or site support role.
• Experience in manufacturing, industrial, logistics, recycling, construction, or similar operational environments preferred.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Experience maintaining records, documentation, and approval workflows.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience with vendor onboarding, purchase requisitions, purchase orders, or ERP systems (SAP experience is a plus).
• Knowledge of document control and records management practices.
• Experience preparing reports, tracking budgets, and monitoring expenses.
• Ability to coordinate multiple projects simultaneously in a deadline-driven environment.
• Associate degree in Business Administration or a related field preferred.