Bookkeeper

Job Description

Job Description

Role Summary:

Under the supervision of the Executive Director, the Operations Manager is responsible for general operational tasks for the agency including, prepares accounts payable, accounts receivable, payroll, benefits/human resources, software administrator and assists with financial reporting in a federally assisted housing environment.

Essential Job Functions:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed. Shown are duties intended to provide a representative summary of the major duties and responsibilities.

Processes accounts payable and receivables for Melvindale Housing Commission programs (Operating Fund, Security Deposit, Surplus Accounts, and Section 8); Prepares checks to pay invoices, records payments in check register and appropriate vendor accounts. Schedules payment to meet due dates and receive vendor discounts

Maintains check registers and payable files with back up documentation

Prepares and processes 1099 forms for all vendors annual (by IRS deadline for doing so)

Compares purchase orders to invoices and verifies accuracy registers, batch reports from bank, expenditures and receivables

Enters inventory and asset information from purchases into housing software for such purpose

Processes monthly rent charges, other charges, applies payments, tracks and reports on Tenant Account Receivables

Pursues collection of receivables, send collection notices, turns delinquent accounts over for legal action

Maintains Security Deposit accounts, refunding as appropriate

Month and year end closing functions

Assists outside auditor as needed with the annual audit and review

Prepares bank reconciliations for all programs, makes journal voucher entries to the general ledger as needed.

Reviews and presents financial report to MHC Board of Commissioners

Processes payroll including employee time records, marks cards and reconciles leave slips.

Assists with IT functions (pc’s, server and software) and serves as the Administrator of OneSite software

Essential Job Functions Continued

Adheres to MHC policies and state or federal law for human resources, payroll, payables, petty cash and all internal controls.

Reconciles employee travel / mileage vouchers

Performs reconciliation of petty cash funds, balances cash and receipts for expenditures.

Processes daily bank deposits for various bank accounts.

Provides assistance to vendors, auditors and other employees regarding account payable questions.

Assists in preparing budgets and other periodic reports.

Maintains a system of accounts, records and reports including files, logs and coded checks, which reflect the financial states of the MHC owned properties

Handles all financial and other correspondence pertaining to assigned duties

Maintains files for cash receipts, security deposit and adjustments, tenant account receivables and others.

Assists fee accountant in closing MHC’s books, preparation of year-end financial statements and analysis of MHC’s operations

Assists with procurement and information technology issues.

Purchases office supplies

Prepares all reports on financial records as required.