Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a non-profit organization in Brooklyn, New York. This contract opportunity with permanent potential is ideal for someone who can manage end-to-end payables with accuracy, stay organized in a collaborative small-team setting, and contribute to reliable day-to-day financial operations. The role offers the chance to handle core payment processes while maintaining strong attention to detail and consistency.

Responsibilities:

• Process invoices from receipt through final payment, ensuring accuracy, proper approvals, and timely completion.

• Assign correct general ledger or account codes to invoices and expense items in accordance with internal accounting practices.

• Manage full-cycle accounts payable activities, including data entry, payment scheduling, and record maintenance.

• Prepare and execute check runs while verifying supporting documentation before release.

• Reconcile payable transactions and investigate discrepancies with vendors or internal stakeholders as needed.

• Maintain organized AP files and supporting records to promote audit readiness and efficient retrieval of information.

• Collaborate with a small finance team to keep payment workflows on track and support daily accounting operations.

• Hands-on experience in accounts payable, including full-cycle invoice and payment processing.
• Strong understanding of account coding and the ability to classify invoices accurately.
• Practical experience processing ACH transactions and coordinating check disbursements.
• Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial data.
• High level of accuracy and attention to detail when handling invoices and payment records.
• Ability to manage multiple priorities and meet deadlines in a team-oriented environment.