Executive Assistant & People Operations Coordinator

Job Description

Job Description

Executive Assistant & People Operations Coordinator

Location: Los Angeles, CA – On-site, Full-Time
Compensation: $70,000 - $80,000 annually (depending on experience)

About the Role

SprintRay is looking for a highly organized, proactive, and service-oriented Executive Assistant & People Operations Coordinator to support our executive team and help create an exceptional onsite employee and visitor experience.

This is a highly visible, hands-on role that sits within the People Services team and serves as a central point of support for our Los Angeles office. The ideal candidate enjoys being the person who makes things happen—whether that means coordinating an executive meeting, welcoming a visitor, organizing a company event, helping a new hire on their first day, ordering lunch, or jumping in to solve an unexpected office need.

This position will provide administrative support to members of the executive team while also supporting company events, employee experience initiatives, facilities coordination, and general People Services activities.

This role will not own confidential HR functions such as employee relations, payroll, compensation, benefits administration, leave management, or other sensitive employee matters.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to members of the executive team.

• Manage calendars, schedule meetings, coordinate appointments, and help executives stay organized and prepared.

• Coordinate meeting logistics, conference rooms, meals, materials, and other administrative needs.

• Assist with travel arrangements, itineraries, reservations, and expense coordination as needed.

• Prepare documents, presentations, meeting materials, and general correspondence.

• Anticipate executive needs and proactively follow up on action items and priorities.

• Support special projects and ad hoc requests from the executive team.

Office & Front Desk Experience

• Serve as a welcoming and professional first point of contact for employees, candidates, customers, vendors, and other visitors to the Los Angeles office.

• Greet and assist visitors and coordinate with internal teams regarding onsite guests.

• Maintain an organized, professional, and welcoming front office and common-area environment.

• Coordinate conference rooms, visitor logistics, deliveries, mail, and general office needs.

• Help ensure the office is prepared for executive meetings, customer visits, interviews, and special events.

Employee Experience & Company Events

• Coordinate onsite employee events, celebrations, lunches, meetings, recognition activities, and company initiatives.

• Manage food and beverage ordering for meetings, events, and employee programs.

• Support company-wide engagement initiatives and programs led by People Services.

• Assist with planning and execution of larger company events such as Founders Day, leadership meetings, holiday events, and employee activities.

• Help identify ways to improve the day-to-day onsite employee experience and office environment.

• Partner across departments to help bring company initiatives to life.

People Services Support

• Serve as an accessible, in-person resource for employees and help direct questions to the appropriate People Services team member.

• Support new hire onboarding activities, including preparing workspaces, coordinating first-day logistics, welcoming new employees, and supporting orientation.

• Assist with employee communications, recognition programs, engagement activities, and other People Services projects.

• Provide general administrative and project support to the People Services team.

• Maintain appropriate discretion and escalate confidential or sensitive employee matters to the appropriate People Services team member.

Facilities & Workplace Support

• Partner with internal teams and vendors to coordinate day-to-day office and facilities needs.

• Help manage office supplies, food, equipment, furniture, and other workplace resources.

• Coordinate with vendors for maintenance, repairs, deliveries, catering, and other office services.

• Identify onsite issues and take ownership of coordinating solutions.

• Help maintain an organized, safe, functional, and welcoming workplace.

Required Qualifications

• 3+ years of experience in executive assistance, office management, workplace operations, People/HR coordination, hospitality, or a similar high-touch support role.

• Experience supporting executives or senior leaders strongly preferred.

• Strong organizational skills with the ability to manage multiple priorities and quickly shift between tasks.

• Highly proactive and comfortable taking ownership without waiting for detailed direction.

• Professional, polished, and comfortable interacting with executives, employees, candidates, customers, and external partners.

• Strong written and verbal communication skills.

• Excellent judgment and discretion.

• Service-oriented mindset with a willingness to jump in wherever needed.

• Strong attention to detail and follow-through.

• Comfortable working in a fast-paced, evolving environment where responsibilities may change based on business needs.

• Proficiency with Microsoft Office/Google Workspace and comfort learning new systems and tools.

• Must be able and willing to work onsite full-time in Los Angeles.

What Success Looks Like

• Executives receive proactive, reliable support and can depend on you to keep administrative details moving.

• Employees and visitors have a welcoming, organized, and professional onsite experience.

• Company meetings and events are well coordinated and executed.

• Office and facilities needs are identified and addressed quickly.

• The People Services team has a dependable onsite partner who can take ownership of employee experience and operational activities.

• You see what needs to be done, take initiative, and help make SprintRay a better place to work.

About SprintRay

SprintRay is rewriting the rules of dentistry with technology that’s smart, fast, and designed to make life easier for dental professionals. Since 2014, we’ve been on a mission to deliver the most advanced 3D printing solutions in the industry—combining hardware, software, and materials into one seamless ecosystem.

But what really makes SprintRay different is our people. We’re a bold, global team of innovators, problem-solvers, and doers who thrive on pushing boundaries and challenging the status quo. Every product we create is driven by a simple goal: help dentists spend less time on repetitive tasks and more time changing patients’ lives.

Our culture is entrepreneurial, collaborative, and fueled by curiosity. We celebrate diverse perspectives and believe the best ideas can come from anywhere. Whether we’re building next-generation AI tools, designing new materials, or supporting our customers on the front lines, we’re united by the same passion—transforming digital dentistry and having fun while we do it.

At SprintRay, the future of dentistry is being printed today. Want to be part of it?

Equal Opportunity Employer

SprintRay is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

To All Recruitment Agencies:

Without a written agreement signed by an officer of SprintRay: a) SprintRay does not accept resumes from recruiting agencies, headhunters, or any other party expecting payment in the event SprintRay speaks with or hires a candidate from such submitted resume; b) SprintRay is not responsible for any fees related to unsolicited resumes or related Terms of Service, and c) Unsolicited resumes received will be considered the property of SprintRay and will be processed accordingly.

Accessibility

If you need a reasonable accommodation during the application or interview process, please contact us at View email address on ziprecruiter.com.