Office Administrator

We are seeking an Office Administrator to provide professional administrative and operational support for the Ovivo Phoenix Fab Shop. In this role, you will work closely with the Fab Shop Manager to support daily operations, maintain accurate documentation, and help ensure smooth coordination across departments. This position plays a key role in keeping administrative, purchasing, and reporting processes organized and efficient within a manufacturing environment. What You Will Do Organize and prioritize daily administrative work, adjusting plans as needed to support changing requirements and workloads. Prepare, type, format, and produce reports, correspondence, memos, and other technical or confidential documents. Coordinate correspondence between departments and offices to ensure documentation is accurate, complete, and appropriate. Maintain regular contact with key personnel across departments and offices. Establish and maintain filing systems and computer databases for departmental records. Collect, submit, and track project time reports. Support finance activities by obtaining approval signatures and filing vendor and supplier invoices. Solicit pricing quotations from vendors and suppliers and prepare material requests. Enter material request information into Syteline and prepare purchase orders. Maintain adequate office supply levels and coordinate small shipments, including envelopes and boxes. Perform work in accordance with established safety procedures and maintain a neat, orderly workspace. Support special assignments and projects as requested. Position Details Onsite: Phoenix, AZ Fab Shop Reports to: Fab Shop Manager Travel: Minimal travel expected, primarily for training Minimum Qualifications High School Diploma or GED Three (3) years of directly related administrative experience in production, manufacturing, or design environments, or an equivalent combination of education and experience. Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint. Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability. Ability to respond effectively to sensitive inquiries and make decisions using independent judgment. No immigration sponsorship provided for this role. Preferred Qualifications Experience using Syteline. Associate's or Bachelor's Degree Annual or Hourly Compensation Range The pay for this role is $26-$29/hr. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws. Benefits Medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full‑Time Associates) Discount on day‑care and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, education assistance program On‑site childcare and fitness facilities may be available at select Ecolab locations Potential Customer Requirements Notice To meet customer requirements and comply with local or state regulations, applicants for certain customer‑facing roles may need to: Undergo additional background screens and/or drug/alcohol testing for customer credentialing. Be fully vaccinated for COVID‑19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab. Americans with Disabilities Act (ADA) Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the recruiting support link in the footer of each page of our career website. Equal Employment Opportunity (EEO) Statement We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. In addition, we are committed to furthering the principles of Equal Employment Opportunity through affirmative action. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. #J-18808-Ljbffr ECOLAB