Executive Administrative Assistant

Kelly in partnership with Johnson and Johnson, is seeking an Executive Admin Assistant for a temporary hybrid role. The Executive Administrative Assistant III plays a vital role in supporting senior leadership and the R&D team, reporting to the Vice President, R&D Biosurgery, and working closely with the Senior Executive Assistant. This role is designed for a highly detail-oriented and proactive administrative professional who thrives in a dynamic, fast-paced environment. Youll handle confidential matters with discretion, manage daily administrative responsibilities, and provide essential backup and overflow support to keep our team operating efficiently.

Key Duties & Responsibilities

• Calendar & Meeting Management:
• Manage complex executive calendars, resolve scheduling issues, organize internal/external meetings and conference rooms, and support overflow work.
• Administrative Support:
• Support the Vice President, the R&D leadership team, and the R&D function with administrative tasks, including ordering supplies, booking meeting rooms, onboarding (using IRIS), and ordering food for meetings.
• Travel & Expense Reports:
• Coordinate complex travel arrangements for leadership and manage expense reporting in alignment with company policy.
• Communication:
• Draft, review, and publish communications/announcements; maintain org charts and distribution lists.
• Onboarding & Events:
• Coordinate interviews, facilitate onboarding for new associates, and assist with key event logistics as needed.
• Project & Overflow Work:
• Proactively take on administrative projects, provide backup for the Senior Executive Assistant, and support other VPs as requested.
• Confidentiality:
• Manage highly confidential matters with professionalism, exercising sound judgment and discretion.

Required Experience & Education

• Education:
• High school diploma required
• Experience:
• Minimum of 5 years experience supporting senior executives in a fast-paced, complex environment.
• Johnson & Johnson experience preferred due to the familiarity with company systems; exceptional, highly organized external candidates will be considered.
• Software Proficiency:
• High-level skills in Microsoft Outlook, Word, Excel, Teams, PowerPoint, Skype, Concur, IRIS, and SharePoint.

Competencies:

Strong organizational and multitasking abilities, excellent problem-solving skills, independent work ethic, and outstanding verbal and written communication. Must be able to acclimate quickly and apply sound judgment under pressure

Work Model & Schedule

• Onsite in Raritan, NJ
• Generally onsite MonThu but only three days required.
• Hours:
• 8:00 AM 5:00 PM, 40-hours per week.
• Compensation:
• Starting at $58,000

Preferred Qualifications

• Experience supporting senior leadership at Johnson & Johnson strongly preferred.
• Background in R&D or Marketing helpful, but not required.
• Seeks a long-term administrative career, not a short-term entry point.

Key Relationships

• Internal: R&D and Communications senior leadership, Senior Executive Assistant, admin team, new joiners.
• External: Vendors, event/meeting resources.

If youre an organized, proactive administrative professional who adapts quickly, values confidentiality, and seeks to support a high-performing R&D team, we invite you to apply and grow your career with us!