PURCHASING ASSISTANT
Ronald Mark Associates Inc
Job Description
Job Description
Purchasing Assistant
Department – Production/Warehouse
Job Summary
The Purchasing Assistant will be responsible for providing daily transactional support to the Purchasing Manager, ensuring efficient order management, documentation, and supplier communication. This role is key to maintaining accurate purchasing records and logistics coordination.
Key Job Responsibilities and Duties
Order and Data Management :
- Ensure Purchase Orders and monthly pricing updates.
- Update calendars, delivery schedules, and the IQMS system.
Supplier Communication and Follow-up :
- Follow up on all outstanding shipments, delivery statuses, acknowledgments, and confirmations.
- Gather initial pricing, minimum order quantity (MOQ), and lead-time information from suppliers.
Documentation and Compliance :
- Request essential documentation, including Certificates of Analysis (COAs), Safety Data Sheets (SDS/MSDS), and other required paperwork.
Desired Skills and Requirements:
- Proven ability to handle high-volume date entry and maintain accurate records.
- Excellent organizational skills and attention to detail.
- Strong communication sills for effective follow-up with suppliers.
- Proficiency with enterprise resource planning (ERP) systems.
- Ability to work effectively in a fast-paced environment supporting production and quality teams.
Comprehensive Benefits:
- Health Insurance – medical/dental/vision
- Life Insurance
- Retirement plan (401) k
- Vacation/sick days
- Flexible Spending Account (FSA)
- Dependent Care Flexible Spending Account (DCFSA)
Vacancy posted 14 days ago
Similar jobs that could be interesting for youBased on the PURCHASING ASSISTANT in Hillside, NJ vacancy
$55k - $65k
Haddad Plumbing and Heating Inc. is seeking an Assistant Purchaser to join our team at our headquarters in Newark, New Jersey. The Assistant Purchaser will support the Purchasing Manager in sourcing and purchasing materials and equipment required. This role is responsible...SuggestedFull timeFor contractorsMonday to Friday- ...identifying information Record amount of material received and sort materials Quality control, moving carts to and from loading docks Assist with customer requests while maintaining a high level of customer service Housekeeping duties including all forms of onsite cleanup...Suggested
Jobtailor
Newark, NJ4 days ago - ...TITLE: Procurement Assistant TYPE: Direct Hire LOCATION: East Rutherford, NJ ONSITE/REMOTE/HYBRID: Onsite START DATE:... ...26 We are seeking a Procurement Assistant to support daily purchasing operations through purchase order processing, vendor follow-up...SuggestedRemote work
RX2 Solutions
East Rutherford, NJ20 hours ago $65k - $70k
Haddad Plumbing and Heating Inc. is seeking a Purchaser to join our team at our headquarters in Newark, New Jersey. The Purchaser will... ...meetings to understand delivery schedules Train and guide assistant purchaser and purchasing clerk in the performance of the assistant...SuggestedFull timeFor contractorsMonday to Friday$65k - $75k
..., and choice-filled lives. Job Description We are seeking a Purchasing Coordinator to join the KIPP TEAM & Family purchasing team. In... ...Payable team to ensure seamless purchasing-to-payment workflows and assist the accounting team in maintaining accurate and compliant...SuggestedFull timeTemporary workWork at officeImmediate startRemote work2 days per week3 days per week$50k - $55k
Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk to join our team at our headquarters in Newark, New Jersey. The Purchasing... ...purchase orders, invoices, packing slips and vendor communications Assist with inventory counts, cycle counts and reconciliation of...Full timeFor contractorsWork at officeMonday to Friday$18.55 per hour
Job Title Administrative Clerk Job Description The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office. As an Administrative...Permanent employmentFull timeWork at officeLocal areaSciolex Corporation
Newark, NJ2 days ago- Year Up United is a one-year or less, intensive job training program that provides young adults with in-classroom skill development, access to internships and/or job placement services, and personalized coaching and mentorship. Year Up United participants also receive ...InternshipMonday to Friday
Year Up United
Newark, NJ1 day ago $50k
...Administrative Assistant A growing company is seeking a full-time, in-office Administrative Assistant to support daily operations with a strong focus on documentation, organization, and accuracy. This role is ideal for someone detail-oriented who is comfortable working...Full timeWork at officeBHIRED
Newark, NJ1 day ago- Live Your Best Life Possible While Helping Others Live Theirs Our Caregivers are the heart and soul of what we do. For that reason, we put our CaregiversFirst each and every day. At ComForCare, it is our CaregiverFirst promise, that our caregivers will be: ...Full time
HCAOA
Springfield, NJ20 hours ago - ...Administrative Assistant Rutgers, The State University of New Jersey, is seeking an Administrative Assistant in the Center for Cell... ...following: Using Marketplace, processes requisitions and obtain purchase order numbers. This includes duplicating and distributing...Full timeTemporary workSeasonal workWork at officeFlexible hoursShift work
Rutgers University
Newark, NJ20 hours ago - ...Administrative Assistant - Customer Engagement - Remote We are committed to building and maintaining a workplace environment that... ...equipment in compliance with budget and policy guidelines, including purchase authority. Manage an inventory of team-level equipment in...InternshipWork at officeRemote workFlexible hours
Easy Recruiter
Newark, NJ4 days ago $18.5 - $29 per hour
...will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we...Hourly payMinimum wageWork at officeDaVita
Newark, NJ2 days ago- ...Administrative Assistant, Miami Office The position duties include a wide range of activities related to providing support to operational and administrative areas. Operates under the direct general supervision of the Program Director; the Administrative Assistant...Work at officeLocal areaMonday to Friday
Nan McKay & Associates
Newark, NJ4 days ago - ...Administrative Assistant Division: Veterans' Service Commission Contact Name: April Foster Contact Email: [email protected] Contact Phone: (***) ***-**** Contact Fax: (***) ***-**** Date Posted: 6/8/2026 Application Form: Click Here Position Location: 935 Buckeye Avenue, Newark...Work at office
Licking County, OH
Newark, NJ4 days ago - ...Job Title: Administrative Assistant II Location: Newark, NJ 07102 (Onsite) Job Type: Contract Work Hours: 7 hours per day between core hours 7:00 AM - 7:00 PM (schedule to be approved) Job Overview Our client is seeking a detail-oriented Administrative...Contract workWork at office
Inficare
Newark, NJ4 days ago $52k - $65k
...focused on many of the administrative tasks associated with a purchase order post entry. Interacts with suppliers, both foreign and domestic... ...with logistics for any transportation related challenges. Assist in the review and approval of supplier invoices. Manage exception...Work at officeLocal areaImmediate startRelocationFlexible hoursCamerican
Elizabeth, NJ2 days ago$25 - $45 per hour
Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients...Contract workLocal areaRemote workNeal R. Gross & Company
Newark, NJ1 day ago- ...Life Insurance Health Savings Account Tuition Reimbursement Employee Discount Reduced Tuition Rates Disability Insurance Employee Assistance Program 401(k) Pet Insurance Dental Insurance Paid Training Flexible Spending Account The compensation and benefits information...WorldwideFlexible hours
The GEO Group, Inc.
Newark, NJ1 day ago - ...Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to... ...Coordinate with logistics for any transportation related challenges Assist in the review and approval of supplier invoices Manage...Work at office
Jobtailor
Elizabeth, NJ2 days ago - ...Administrative Assistant Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential...Work at office
- ...Administrative Assistant (Part-Time) The Office for Family Life Ministry seeks a highly organized and detail-oriented Administrative... ...Operational Support Process invoices, reimbursement requests, and purchase orders in accordance with Archdiocesan policies. Maintain...Part timeWork at office
- Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients...Contract workLocal areaFlexible hours
Neal R. Gross & Company
Newark, NJ2 days ago - ...Business Assistant II Position Information Recruitment/Posting Title - Business Assistant II Job Category - Staff & Executive... ...accounts in good standing. Works with university departments for purchasing matters and payment of hourly employees and consultants....Hourly payFull timeTemporary workSeasonal workFlexible hoursShift work
- ...create an environment of collaboration and community, encouraging everyone to thrive. Daily Responsibilities for Administrative Assistants People Leadership Identifies, schedules and interviews teacher candidates; Builds networks of external future talent...Local area
$55k - $60k
...Administrative Assistant Job Location: Newark, New Jersey; New York City / National Staff Status: Full-Time / Non-Exempt / Hybrid Reports to: Manager, Regional and Strategic Operations Salary Range: $55,000-60,000/annualized ($26.4528.85/hour) Job Summary The Administrative...Full timeWork at officeWeekend workAfternoon shift- ...solve small issues independently and escalate when appropriate. Adapt to evolving needs as the office grows. Provide administrative assistant coverage for other regional locations as needed Required Skills 2+ years of administrative or office support experience Comfort...Full timePart timeWork at officeFlexible hours
- About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture....For contractors
Chugach Government Solutions, LLC
Newark, NJ20 hours ago - ...their best. Responsibilities Provide administrative and operational support to one or more districts. Support the DOC as directed. Assist with day‑to‑day operations to ensure offices run efficiently. Provide hiring support using internal applicant tracking and hiring...Minimum wageTemporary workPart timeSeasonal workWork at officeLocal areaRemote work
$56k - $77k
...Responsibilities Procurement & Strategic Sourcing: Review and process purchase requisitions, ensuring appropriate approvals and compliance... ...and strategic goals. Supplier Management & Contract Support: Assist in contract negotiations and supplier performance management...Full timeContract workWork at officeSeton Hall University
South Orange, NJ20 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to PURCHASING ASSISTANT. Be the first to apply!
