FACILITY COORDINATOR

Summary

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The primary purpose of this position is to To serve as the Conference Center and Minuteman Commons Assistant, performing various administrative and operational duties in support of the 66 Force Support Squadron mission

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Duties

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1. Executes all mission-critical functions for the Hanscom Conference Center and Minuteman Commons, ensuring maximum

operational readiness and availability. Serves as the primary operational lead, synchronizing all administrative and

logistical support for facility activities

2. Directs all scheduling and reservation operations for the conference center and commons. Maintains real-time situational

awareness of all events via a dynamic master calendar, providing users with tactical guidance on facility capabilities,

audio-visual systems, and technical support.

3. Manages the primary interface for all personnel, controlling facility access and vetting all inbound communications to

determine mission priority. Directs coordination with project officers for mission briefings and facility integration, applying

expert knowledge of military protocol and precedence to execute all Distinguished Visitor (DV) support plans.

4. Commands all mission-critical information management and office automation systems. Independently executes data

operations, synthesizing raw information into actionable intelligence for reports, briefs, and leadership decision-making.

Maintains a common operational picture by tracking all assigned projects and ensuring data integrity across multiple

digital platforms.

Requirements

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Conditions of employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at:
• This posn is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage and Fact Sheet
• Position may require an appropriate security clearance
• Employee must maintain current certifications
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit.
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Selectee may be required to serve a probationary or trial period.
• Relocation costs or other incentives may be available and considered by the organization
• This position may require travel
• Physical required
• This position may require drug testing and the candidate may be subject to passing a drug test upon selection.
• Skill in typing, a qualified typist is required.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions .

SPECIALIZED EXPERIENCE : I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade (GS-04) level, pay band (NK-01), or equivalent (pay schedule, pay band, etc). Specialized experience is: Knowledge of extensive rules and procedures applied to administrative assignments to perform support role and work of the conference center and commons offices such as preparing and editing documents, locating, and assembling information for various reports, maintaining files/records, and preparing and distributing multiple facility schedules. Serves as the primary operational lead, synchronizing all administrative and

logistical support for facility activities.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of the duties, priorities, commitments, policies, and program goals of the Force Support Squadron

to perform non-routine assignments, such as independently noting and following up on commitments made

for conferences/meetings, understanding the correct protocol procedures.

2. Knowledge of extensive rules and procedures applied to administrative assignments to perform support role

and work of the conference center and commons offices such as preparing and editing documents, locating, and

assembling information for various reports, maintaining files/records, and preparing and distributing multiple

facility schedules.

3. Knowledge of various audio-visual equipment and related software programs and technical procedures to

support conference center and commons operations.

4. Knowledge of office functions and commitments of manager, to prepare and review

correspondence, to screen telephone calls and visitors/customers, and to perform other administrative work of

the organization.

5. Knowledge of correct grammar, spelling, punctuation capitalization, and format to prepare and edit written

correspondence and reports.

6. Knowledge of office computer software programs, tools, and techniques to support the conference center

office and produce a variety of documents, such as letters, reports, spreadsheets, databases and graphics.

7. Skill in typing, a qualified typist is required.

PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY ? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

This is an acquisition demonstration project position NK-2 equivalent to a GS-5 to GS-7.

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Current Federal Civilian employees may apply for temporary/term positions and if selected, a break in service may be required prior to appointment to the position.

Temporary/Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include a completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.