Processing Archivist — PA5916

We are seeking an experienced and detail-oriented Processing Archivist to join our team on a full-time contract basis. The Processing Archivist will support the organization arrangement description preservation and accessibility of archival collections and historical records. This role will work closely with archivists librarians researchers records management professionals and internal stakeholders to ensure archival materials are accurately processed properly preserved and accessible in accordance with established standards and organizational requirements.

Key Responsibilities:

Assess organize arrange and describe archival collections manuscripts historical documents photographs and institutional records.

Process archival materials from initial accessioning and inventory through arrangement description and final storage.

Develop and maintain finding aids collection inventories catalog records and descriptive metadata.

Apply established archival standards and procedures to ensure consistent organization and documentation.

Evaluate archival materials for preservation needs handling requirements and appropriate storage conditions.

Maintain accurate records of collection contents processing activities access restrictions and preservation actions.

Support digitization initiatives by preparing archival materials for scanning verifying metadata and organizing digital files.

Maintain archival databases collection management systems and electronic records.

Identify damaged deteriorating sensitive or restricted materials and escalate concerns when appropriate.

Coordinate with archivists librarians researchers and other stakeholders to support collection access and research needs.

Assist with the acquisition accessioning transfer and management of new archival collections.

Ensure archival materials are stored handled and processed according to institutional policies and preservation guidelines.

Review and update collection descriptions catalog entries inventories and archival documentation.

Support research requests by locating retrieving and preparing archival materials for authorized access.

Maintain confidentiality and follow applicable requirements for restricted sensitive or proprietary records.

Assist with archival audits collection assessments preservation projects and records management activities.

Identify opportunities to improve archival processing workflows documentation practices metadata quality and collection accessibility.

Ensure assigned projects processing targets and documentation are completed accurately and within established deadlines.

Qualifications:

Bachelors degree in History Archival Studies Library Science Information Science Records Management or a related field.

3 years of professional experience in archival processing archives management library collections records management or a related field.

Strong understanding of archival arrangement description accessioning preservation and collection management principles.

Experience developing finding aids collection inventories catalog records or descriptive metadata.

Familiarity with archival standards cataloging practices digitization workflows and preservation procedures.

Strong organizational analytical research and problem-solving skills.

Excellent written and verbal communication skills.

Exceptional attention to detail and ability to maintain accurate archival documentation.

Proficiency with Microsoft Office and digital documentation tools.

Experience with archival management systems digital repositories cataloging platforms or collection databases is preferred.

Ability to handle historical materials carefully and follow established preservation and access procedures.

Ability to manage multiple collections processing assignments deadlines and priorities simultaneously.

Ability to work independently and collaborate effectively with archivists researchers librarians and other stakeholders.

Knowledge of digital preservation metadata standards and electronic records management is a plus.

A masters degree in Library and Information Science Archival Studies or a related discipline or relevant professional certifications is preferred but not required.

Compensation & Contract Benefits

Annual Contract Rate: $85000$105000 per year commensurate with experience qualifications and scope of responsibility.

Schedule: Full-time contract approximately 40 hours per week Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on business needs and performance.

Work Arrangement: Remote or hybrid work options may be available depending on project requirements collection access needs and organizational policies.

Professional Development: Opportunities for archival training preservation workshops digital archives education and professional development.

Career Growth: Opportunities to develop expertise in archival processing collection management digital preservation metadata and records administration.

Collaborative Environment: Work closely with archival library research records management and internal teams on collection preservation and accessibility initiatives.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment. All qualified candidates will receive consideration for employment without regard to race color religion gender sexual orientation national origin genetics disability age or veteran status.