Executive Assistant

• Provide executive administrative support to the Head of US Specialty Immunology • Coordinate regular leadership team meetings, help set agendas, create PowerPoint slides, attend meetings, and capture and follow through on action items • Schedule recurring meetings with stakeholders across the organization • Calendar regular meetings with direct reports and skip-level team members • Prepare presentation materials for executive management, North America Leadership Team, US Commercial leadership, and key external contacts • Provide ad hoc project management support for the strategy & operations team as bandwidth allows • Arrange business travel, including air, hotel, and car rental • Arrange visitor office use and coordinate office support needs in satellite locations • Collaborate with other Executive Administrators across BNA and Biogen on tasks and projects • Organize meetings, lunches, social activities, visitor escorts, and associated logistics • Prepare and submit accurate and timely expense reports • Support PO, SOW, and invoice processing across the Specialty LT • Maintain team distribution lists • Coordinate new team member announcements, welcome meetings, and onboarding agendas • Support team culture and associated activities • Maintain working knowledge of relevant Biogen policies and procedures and provide information as required Requirements Associate’s degree or the equivalent combination of education and experience required 5+ years’ experience in a corporate environment Experience supporting an executive; preferably supporting executive positions in a commercial environment Excellent interpersonal, verbal and writing skills Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments Works with a sense of urgency, efficiency, and attention to detail Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment High-level proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint Ability to exercise sound judgment and determine priorities Ability to proactively anticipate and identify issues and propose solutions or take steps to resolve Demonstrated ability to use discretion and manage sensitive and confidential information Demonstrated ability to deal with a rapidly changing environment Experience in the biopharma industry is a plus Core Competencies Demonstrates strong executive administrative support capabilities, including proficiency in Microsoft Office 365 and effective project management skills. Exhibits excellent interpersonal communication and the ability to manage sensitive information in a fast-paced corporate environment. Highest-signal resume keywords Executive Administrative Support Microsoft Office 365 Proficiency Project Management Support Interpersonal Communication Skills Biopharma Industry Experience Hard Skills Project Management Expense Reporting Meeting Coordination Presentation Preparation Calendar Management Soft Skills Attention to Detail Self-Directed Resilience Problem Solving Interpersonal Skills Certifications & Qualifications Associate's Degree Industry Keywords Corporate Environment Executive Support Biopharma Industry Confidential Information Management Fast-Paced Environment Tools & Technologies Microsoft Outlook Microsoft Word Microsoft PowerPoint Microsoft Excel Microsoft Teams OneDrive SharePoint #J-18808-Ljbffr