Administrative Assistant

Admin Asst IThe Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.General office dutiesFiling and assisting other office staff when required.Prepares client and worker folders, record files, and general filing of records and documents.Coordinates staff training and administrative events.Participate and assist in organizational functions and events.Database entry as directed.Orders office supplies, type, create, and mail correspondence.Receptionist dutiesAnswers telephone, e-mails, and replies to questions accordingly.Maintains informational and/or operational documents.Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.Essential ability acknowledgementAbility to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.Essential functionsServices for this position must be provided on-site. As a result, the position requires incumbents to report to work on-site each day of active employmentGeneral filingPrepare client and worker foldersRestock suppliesReceptionist for officeAssists with service hour billingCoordinates staff training and administrative eventsOther duties as required and may be subject to changeMandated reporterAs service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.QualificationsRequirementsMust be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verificationsAbility to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.EducationHigh School Diploma or EquivalentExperience2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirementPreferred qualificationsKnowledge of nutrition practices and allergy restrictions/food substitutions.Knowledge of CA driving laws.Promotes nutrition curriculum, activities, and initiatives.Bilingual English and Spanish (written and verbal).Associate of Arts degree in Business Administration or Management Science. (Years of experience may be substituted for the education requirement on a year-to-year basis.)