Accounts Payable Administrator

Henley Enterprises Inc. (and its associated entities) is a privately-owned franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 275 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Delaware, Maryland, Virginia, Florida, and California. The Company opened VIOC's first franchised location in 1989 and is now its largest franchisee. Our VIOC service centers provide professional, quick, easy, and trusted lube and other light vehicle maintenance drive-through services using a unique team-oriented and customer-focused approach. The Company's commitment to delivering innovative, outstanding service to our customers drives our continued success and growth.


POSITION SUMMARY


This is a full-time, non-exempt hourly office position, eligible for a hybrid work arrangement with a minimum requirement of three working days in the Newton, Massachusetts Corporate Office . This position will be responsible for coordinating invoice approvals, processing invoices electronically, following up with business leads on classifications, and working on ad hoc reporting. This entry level position is well suited for someone early in their career looking to build a foundation in accounting while gaining exposure to Accounts Payable and related accounting functions. The position reports to the Manager, Accounts Payable and Administrative Services. Starting pay set at $26.10 Per Hour.

ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Process and post invoices accurately and timely across multiple platforms/processes, ensuring proper vendor, entity, location, accounting coding, amount and supporting documentation.
• Obtain required invoice approvals and proactively follow up on missing approvals or supporting documentation to ensure all invoices are processed within established deadlines.
• Answers all internal and external invoice/payment inquiries.
• Maintains vendors records and other AP databases and ensures information is up-to-date and accurate.
• Reconcile vendor statements and research outstanding, missing, or unapplied items.
• Assists with weekly AP payment run, including reviewing payment information for accuracy.
• Research and resolve invoice discrepancies, duplicate payments and other AP related issues
• Assist in monthly and year-end close process, including completion of assigned tasks within the deadlines given.
• Understand and can clearly communicate all policies and procedures.
• Prepare analysis of accounts, as needed.
• Participate in various ad-hoc projects, as needed.

QUALIFICATIONS


Skills and Competencies

• Attention to detail with emphasis on accuracy and quality


• Adaptable to change; ability to work in a fast-paced environment


• Time management


• Resourceful problem solving and analysis


• Strong work ethic, with a positive attitude and high level of professionalism


• Customer and client focus (both internal and external)


• Excellent communication skills (verbal and written)


• Results-driven, strong follow-up and follow-through


• Exceptional organizational skills


• Works well independently, while collaborating effectively within Accounting and across other departments


• Strong Excel skills, including X-lookups and Pivot Tables


• Ability to learn and effectively utilize multiple systems and processes

Education and Experience

• High School or GED degree
• 0 to 1 years of accounts payable, accounting, finance or office administrative experience preferred
• Experience handling multi-entity or high-volume invoice processing is a plus

ENVIRONMENTAL & PHYSICAL REQUIREMENTS

• Office-based role with mostly sedentary work; sedentary work involves sitting most of the time. Occasional walking, standing, balancing, stooping, kneeling, or crouching may be required.
• This role routinely uses standard office equipment such as a computer, keyboard, phone, photocopier, scanner, and filing cabinets. Frequent typing and repetitive wrist, hand, and finger movements required.
• Requires clear spoken and written communication, including conveying detailed instructions accurately and quickly.
• Requires hearing at normal speaking levels and the ability to understand detailed oral communication.
• Requires close visual acuity for computer work, data analysis, reading, and transcription.
• Physical demands are light: occasionally lifting, carrying, pushing, or pulling up to 10 pounds.
• No travel is expected for this position.
• Hybrid work available - minimum three days in the Newton, MA corporate office required

The above description is not intended to be an "all-inclusive" list of the duties and responsibilities of the job described, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended only to describe the general nature of the job.


It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.


Henley Enterprises Inc. and its affiliates are proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration for the job without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law. We participate in the E-Verify program.